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Canon MF4690 - page 1
Easy Sending Guide Instructions on how to set up and use the send featur es ...
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Canon MF4690 - page 2
1 L egal Notic es T rademarks Canon, the Canon logo , and imageCLASS are trademarks of Canon Inc. Adobe and Adobe A crobat ar e trademarks of Adobe Sy stems Incorporated. Microsoft, W indows and W indows Ser ver are r egistered trademarks of Microsoft Corporation in the United States and other coun tries. Window s Vista is a trademark of Microsoft ...
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Canon MF4690 - page 3
2 Intr o duc tion Thank you f or choosing this machine. This machine provides useful f eatures including: Sending an e -mail with a scanned document attached. Storing a scanned document to the USB memory connected to this machine. Storing a scanned document to a shared f older in a computer . This document describes the setup procedur es and instru ...
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Canon MF4690 - page 4
3 C ont ents Legal Notic es �����������������������������������������������������������������������������������������������������������? ...
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Canon MF4690 - page 5
4 What Can I Do with This Machine? W hat C an I Do with T his Machine? Useful F eatures of This Machine In this document, each of the following f eatures is called as: Scan to E-mail feature: sending an e-mail with a scanned document attached. Scan to USB feature: st oring a scanned document to the USB memory connected to this machine. Scan to File ...
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Canon MF4690 - page 6
5 5 What Can I Do with This Machine? What Can I Do with This Machine? Syst em Envir onment The information and setup pr ocedures in this document ar e based on the network environment wher e: Other computers have already been c ommunicated with Intranet or Internet. There are devic es to which this machine is connected such as a router and hub . Th ...
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Canon MF4690 - page 7
6 6 What Can I Do with This Machine? What Can I Do with This Machine? What Is the Scan to E-Mail F eature? This featur e allows you t o scan and attach a document to an e-mail and send it directly from this machine without a computer . If a recipient’ s address is register ed up-front, you can do this very easily . This featur e is useful when yo ...
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Canon MF4690 - page 8
7 Setting Up the Send Featur e Setting Up the S end F eatur e This section describes the settings you need to make bef ore using the Send featur e on this machine. Setting Up the Scan to E-Mail Featur e Y ou need to make various settings to use the Scan to E-Mail feature. U se the ow chart below to understand the setup procedure . Checking the I ...
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Canon MF4690 - page 9
8 8 Setting Up the Send Featur e Setting up the Send Featur e Setting Up the Scan to USB Fea ture T o use the S can to USB f eature, settings such as the network c onnection are not required. F or details on how to use this fea ture, see “Using the Scan to USB F eature, ” ( P . 30). Setting Up the Scan to File Server F eature T o use the S ...
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Canon MF4690 - page 10
9 Checking the I nformation Requir ed for the Setup Checking the I nf ormation Requir ed f or the Setup Make sure you ha ve the en vironment and inf ormation required f or the Scan to E-Mail featur e. Checking the Information Required f or the Scan to E-Mail F eature If you just want to send a scanned document using the Scan to E-Mail fea ture, y o ...
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Canon MF4690 - page 11
10 10 Checking the I nformation Requir ed for the Setup Checking the I nformation Requir ed for the Setup Checking the E-M ail Ac count Y ou can check the details of your e -mail account y ou are using in your e-mail soft war e. T aking Outlook Express 6.x (e -mail software included in Window s XP) as an example, this document explains how to check ...
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Canon MF4690 - page 12
11 11 Checking the I nformation Requir ed for the Setup Checking the I nformation Requir ed for the Setup 6. Conrm the server names for [ Outgoing mail (SMTP)]. SMTP server address When SMTP authentication is used, this check box is selected. 7. Click [Settings] of [Outgoing Mail Server]. 8. Conrm [ Acc ount name] (user name authorized by SM ...
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Canon MF4690 - page 13
12 12 Checking the I nformation Requir ed for the Setup Checking the I nformation Requir ed for the Setup If your provider is using POP befor e SMTP as the authentication method , you need the setup information of the e-mail reception feature as well . F or details on the e-mail reception feature, see “Preparing to Receive E-Mails, ” ( P . ...
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Canon MF4690 - page 14
13 Connecting a Network Cable C onnec ting a Netw ork C able T o connect the net work cable , follow the pr ocedure belo w . 1. Remove the seal from 10Base- T/100Base - T X port on the back of the machine. 2. Connect one end of the Category 5 or greater twisted pair cable t o 10Base - T/100Base - TX por t. Connect the other end to the network rout ...
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Canon MF4690 - page 15
14 Setting the IP Address Setting the IP Addr ess Setting the IP address to the machine allow s it to communicate with c omputers on the network. There ar e two way s to set the IP address: Automatic setting By default, the IP address is assigned to the machine automa tically by the DHCP server . Theref ore, all y ou have to do when using DHCP is j ...
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Canon MF4690 - page 16
15 15 Setting the IP Address Setting the IP Address 2. Press [ ] or [ ] to selec t <SY STEM SET TINGS>, then press [ OK]. 11.SYSTEM ADD. FUNCTIONS SETTINGS 3. Press [ ] or [ ] to selec t <NET WORK SET TINGS>, then press [ OK ]. SYSTEM SETTINGS 5.NETWORK SETTINGS 4. Press [ ] or [ ] to selec t <VIEW IP ADDRESS>, then press [OK]. NE ...
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Canon MF4690 - page 17
16 Using the Remote UI U sing the Remote UI The Remote UI allow s you to ac cess and manage the machine connected to the network fr om a web brow ser . The items y ou can set using the Remote UI can be also set using the operation panel . This manual describes the proc edures to set the items below . For the procedur es to set the other items, see ...
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Canon MF4690 - page 18
17 17 Using the Remote UI Using the Remote UI Starting the Remote UI T o star t the Remote UI, follow the proc edure below . 1. Start the web browser . 2. Enter the IP address y ou conrmed in “Checking the C ommunication, ” ( → P . 14) in the address bar , then press [Enter] on the keyboar d. The Remote UI screen appears . When you enter t ...
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Canon MF4690 - page 19
18 Using the Scan to E-Mail F eature U sing the S can to E-Mail F eatur e T o set up and use the Scan to E-Mail feature, y ou need to make settings based on the ow belo w . Setting up the E-Mail Send Featur e ( P . 19) Using the Remote UI, you make settings to send e-mails. Registering E-Mail Addresses ( P . 23) Using the Remote UI, you ...
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Canon MF4690 - page 20
19 19 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature Setting Up the E-Mail Send Featur e T o set up this feature, follo w the procedur e below using the Remote UI. 1. Start the Remote UI. Login in Administrat or Mode. For details on starting the Remote UI, see “Star ting the Remote UI, ” ( P . 17). 2. Click [Device]. Se ...
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Canon MF4690 - page 21
20 20 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 3. Click [Change]. ...
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Canon MF4690 - page 22
21 21 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 4. Set up the E-Mail Send feature. ① SMTP server: Enter the SMTP server address you conrmed in “Checking the Information Required for the Scan to E-Mail Featur e, ” ( P . 9). ② E-mail address: If you have the e-mail address for this machine, ent er it. Y ou can ...
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Canon MF4690 - page 23
22 22 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 5. Specify an authentication method. When the SMTP authentication is used ① SMTP Authentication(SM TP A UTH): Select [ON]. ② User name: Enter the SMTP server address you conrmed in “Checking the Information Required for the Scan to E-Mail F eature, ” ( P . 9). ...
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Canon MF4690 - page 24
23 23 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature Registering E-Mail Addr esses Using the Remote UI, regist er e-mail addresses. 1. Start the Remote UI. Login in Administrat or Mode. For details on starting the Remote UI, see “Star ting the Remote UI, ” ( P . 17). 2. Click [A ddress]. Select [One-touch Speed Dial] or ...
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Canon MF4690 - page 25
24 24 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 4. Fr om [ T ype], select the e -mail address you want t o send to . ① Name: Enter a recipient’ s name (max. 16 characters, including spaces). ② E-mail address: Enter the recipient’ s e-mail address. (In this step, please enter y our e-mail address so that you can che ...
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Canon MF4690 - page 26
25 25 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature Sending E-Mails T o check if the e -mail is delivered to the recipien t’ s address, follow the pr ocedure belo w . When you use the Scan to F ile Server feature, y ou can operate it in the same way as described belo w . In that case, the destination is the shared folder in ...
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Canon MF4690 - page 27
26 26 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 3. Specify the address with a one-touch key (01 to 08) or a coded dial code (000 to 191). If the address has been register ed to a one-touch key : One -touch key: press the one-touch key (01 to 08). If the address has been register ed to a coded dial code: Coded dial code: pr ...
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Canon MF4690 - page 28
27 27 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 5. The e-mail with the scanned document attached is sent to the destination. If you want to make advanced settings such as a le f ormat and resolution, press [ OK] instead of [Star t]. F or details, see “Send Settings (E-M ail/F ile Server), ” ( P . 4-7) of “Scan ...
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Canon MF4690 - page 29
28 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature Pr eparing to Receiv e E-Mails If the provider uses POP befor e SMTP as the authentication method to send e-mails or if you want this machine to receiv e e-mails, you need another POP 3 e -mail account f or this machine in addition to the e -mail accoun t you are curren tly usin ...
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Canon MF4690 - page 30
29 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature F or details, see “Setting Up E-Mail, ” ( P . 6-16) of Chapter 6, “Network, ” in the R ef erence Guide. Receiving E-Mails Using This Machine When this machine receiv es the e-mail, it prints out the e -mail that looks like below . ...
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Canon MF4690 - page 31
30 Using the Scan to USB F eature U sing the Scan to USB F ea tur e T o store a scanned document to your USB memory , follow the procedure belo w . Before U sing the Scan to USB F eatur e Note the followings so y ou can use an appropriate USB memory . Supported le systems of a USB memor y are F A T 16 and F A T 32. Supported maximum sizes of a U ...
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Canon MF4690 - page 32
31 31 Using the Scan to USB F eature Using the Scan to USB F eature Inser t the USB memory straight into the USB memory por t. Inserting the USB memor y diagonally or inserting the USB memor y that does not comply with USB specications may damage the USB memory port. 2. Place a document on the plat en glass or load it in the ADF . 3. Press [SEND ...
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Canon MF4690 - page 33
32 32 Using the Scan to USB F eature Using the Scan to USB F eature 4. Press [Start]. If you place a document on the platen glass , press [ ] or [ ] to select the document size, then press [OK] or [Start]. Once <USB ST ORE COMPLETE/OK TO REMOVE USB> message appears, r emove the USB memory . T o scan another document, press [OK] or [Clear], an ...
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Canon MF4690 - page 34
33 33 Using the Scan to USB F eature Using the Scan to USB F eature If the scanned document is not stored: The error message on the display helps y ou determine the cause of the problem. F or details on the messages, see “L CD Messages, ” ( P . 10-13) of Chapter 10, “ Tr oubleshooting, ” in the Reference Guide. When an error occurs , th ...
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Canon MF4690 - page 35
34 T roubleshooting T r oublesho oting Cannot Get Connected to a Network Did you set the corr ect Ethernet type and communication mode? Y ou may need to set the Ethernet type and communication mode, depending on the router or hub to which the machine is connected. Please see the manuals of the devices to which the machine is connected, or consult w ...
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Canon MF4690 - page 36
FT5-1379 (000) © CANON INC. 2007 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S. 17, quai du Pr ...
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