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Microsoft Word 2004 - page 1
Ohio University Computer Services Center July, 2004 Microsoft Word 2003 Reference Guide _____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 1 What is Microsoft Word? Microsoft Word 2003 is a powerful word processing program that is primar ily used for text-intensive types of documen ...
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Microsoft Word 2004 - page 2
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 2 Select A Paragraph 1. Place the mouse pointer arrow in t he left margin, in front of t he paragraph of text you want to select. (The I beam will become a North East arro w.) 2. Double-click . Select All Text The Select All featur ...
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Microsoft Word 2004 - page 3
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 3 Format Painter to Copy Text Formatting The format painter tool allows you to copy all character formatting to newly selected text. 1. Highlight the text that contains the formats you want to copy. 2. Click the Format Painter butt ...
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Microsoft Word 2004 - page 4
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 4 Insert WordArt to Enhance Text 1. From the Insert menu, trace to Picture and select WordArt . 2. Click to select the desired WordArt style and click OK . 3. Specify the desired Font a nd Size . 4. Click to select Bold or Italic . ...
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Microsoft Word 2004 - page 5
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 5 2. From the Format menu, select Paragraph . 3. Click the Special down arrow t o select First Line or Hanging . A h anging indent is frequently used for bibliography entries because it controls the left boundary of all lines excep ...
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Microsoft Word 2004 - page 6
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 6 Insert a Section Break Sometimes sections of long docume nts must be formatted differently. In order to setup different formatting f or different parts of th e document, you mus t divide the document into sections. A section is a ...
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Microsoft Word 2004 - page 7
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 7 1. From the View menu, select Header and Footer . 2. To create a different header or footer on the first page, click the Page Setup button. 3. Click to select the Layout tab. 4. Click to select the Different first page checkbox. ...
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Microsoft Word 2004 - page 8
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 8 5. Click the Same as Previous button in the header and footer tool bar to turn it off. (It’s turne d on by default) . 6. Click the Insert Page Number button or highlight the existing page number you want to modify. 7. Click the ...
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Microsoft Word 2004 - page 9
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 9 5. Under Formatting , specify the desired formatting options ( font , font style , size , alignment , etc.). 6. Click the Add to Template checkbox. 7. In the Preview Pane, verify your selecti ons. 8. Click OK . Apply a Style 1. H ...
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Microsoft Word 2004 - page 10
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 10 A floating pic ture has empty corner handles (shaped like circles). An inline picture is surrounded by a b lack bounding box with black corner handles. Click, hold, and drag a corner handl e to resize the picture . Floating Inli ...
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Microsoft Word 2004 - page 11
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 11 Print Preview You may view how the document will look when printed by viewing it in print preview. 1. From the File menu, select Print Preview . 2. To close the Print Preview, click the Close button in the Print Preview tool bar ...
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Microsoft Word 2004 - page 12
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 12 open Microsoft Word’s dic tionary and automatically begin se arching for possible spelling or grammatical errors. 3. If Microsoft Word flags somethin g that is correct, click Ignore Once to force the spell check to proceed t o ...
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Microsoft Word 2004 - page 13
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 13 Insert a Row or Column To insert a row (tab le, column, or cells). 1. Click to place your insertion point where you want to insert a row. 2. From the Table menu trace to Insert and select Rows Above or Rows Below (Columns to the ...
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Microsoft Word 2004 - page 14
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 14 4. In the Preview Pane, verify your selecti ons. 5. Click OK . The Mail Merge Wizard Mail merge is a feature used to create letters, envelopes, and labels. Mail merge combines a main document with a data source to create uniform ...
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Microsoft Word 2004 - page 15
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 15 the mail merge toolbar, to insert the merge fields manually. 17. Click the insertion poin t where you want to insert the greeting line . Click Greeting Line and select the preferred Gr eeting line format. Or you may click the In ...
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Microsoft Word 2004 - page 16
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 16 block and select a spec ific address block format and click OK . Or you may click the Insert Merge Fields button in the mail merge toolbar, to insert the merge fields manually. 13. Click the Update All Labels button . 14. Click ...
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Microsoft Word 2004 - page 17
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 17 14. Click Address block and select a specific address block format and click OK . Or you may click the Insert Merge Fields button in the mail merge toolbar, to insert the merge fields manually. 15. Click OK . 16. Click Next: Pre ...
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Microsoft Word 2004 - page 18
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 18 Use Find When you ar e working with a long document it can be time cons uming to find a specific word or words. The find feat ure will help you locate specific text within the document. 1. From the Edit menu, select Find . 2. In ...
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Microsoft Word 2004 - page 19
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 19 Use Numbered Lists 1. Highlight the text that is to be numbered. 2. Click the Numbering button, in the formatting tool bar. To apply additional numbering fo rmatting: 1. Highlight the text that is numbered. 2. From the Format me ...
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Microsoft Word 2004 - page 20
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 20 6. To view footno tes, from the View menu, select Print Layout and scroll down to the bottom of the pa ge. To view endn otes, go to the final page of the document. Remove an Endnote Separator Line 1. From the View menu, select N ...
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Microsoft Word 2004 - page 21
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 21 Track Changes The track changes feature keeps track of the text you add or delete in a doc ument. This feature is helpful when editing a document because you can specify a different color for text that is inserted and deleted. 1 ...
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Microsoft Word 2004 - page 22
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 22 Unprotect Documents for Tracked Changes 1. From the Tools menu, select Un p rotect Document . 2. Enter the password an d click OK . Insert a Comment You may use comments to provide notes or suggestions about text in the document ...
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Microsoft Word 2004 - page 23
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 23 Compare Versions You may want to compare two document versions. The difference betw een the two document versions appear as revision marks in the original doc ument. 1. Open the first document you want to compare. 2. From the To ...
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Microsoft Word 2004 - page 24
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 24 4. By default, your temp late will be saved in Microsoft Word’s General Templates folder. 5. Click Save . Open a Template 1. From the File menu, select New . 2. In the New Document t ask pane, click to select On my computer . ...
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