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BT PaperJet 40 - page 1
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Us e r G u i d e B T P APERJET 40 ...
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BT PaperJet 40 - page 2
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 A multifunctional machine that combines phone, fax and copying functions. Send and receive faxes. Easy controls let you adjust the resolution and contrast for fine details, drawing and photographs. Enlarge, reduce and make multiple copies of original documents. Quickdial directory l ...
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BT PaperJet 40 - page 3
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 This User Guide provides you with all the information you need to get the most from your fax machine. Y ou must first set up your machine before you can use it. This doesn’t take long as it is easy to do. Just follow the simple instructions on the next few pages or see the Quick S ...
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BT PaperJet 40 - page 4
Getting started Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Connect any additional devices . . . . . . . . . . . . . . 8 Getting to know your fax F ax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Control panel . . . . . . . . . . ...
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BT PaperJet 40 - page 5
Caller Display Caller Display . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Caller information not available . . . . . . . . . . . . . . 30 Calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 View and dial entries in the calls list . . . . . . . . . . . 31 Delete entries from the calls list . . . . . . . . . . . . ...
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BT PaperJet 40 - page 6
Getting started WARNING Do not place your B T PaperJet 40 in the bathroom or other humid areas. Location Y ou need to place your B T P aperJet 40 close enough to mains power and telephone sockets so that the cables will reach. Make sure it is at least 10cm away from other electrical appliances. Always choose a smooth, flat, horizontal surface. Avoi ...
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BT PaperJet 40 - page 7
2. Connect one end of the curly cable into the telephone handset and the other end into the socket marked . Place the handset in the cradle. 3. Y our B T P aperJet 40 can hold up to 15 sheets of 80g/m2 paper. T o prevent several sheets being drawn into the machine together, always fan out the paper first, then tap it down on a flat surface before i ...
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BT PaperJet 40 - page 8
Using the keypad, enter the time and date, e.g. = 9:15am and = 15th May 2004, then press . 6. T o enter your name and fax number, open the Easy Install option by pressing for at least two seconds. Y our B T PaperJet 40 prints the one page Easy Install instructions. Now follow the on-screen prompts together with the printed instructions. Connect any ...
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BT PaperJet 40 - page 9
…T o separate sockets Y ou can also connect other devices to the same line even if they are in different rooms, but you will not be able to use certain functions, for example, being able to transfer a call from your B T PaperJet 40 to a telephone. Getting started 9 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Connecting to a ...
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BT PaperJet 40 - page 10
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Getting to know your fax Fax Machine Mains cable T op flap Handset Paper feed flap Control panel Scanner cover Plug ‘n’ pring card slot Front ink roll compartment Printer roller Rear ink roll compartment 10 ...
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BT PaperJet 40 - page 11
11 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Getting to know your fax DIRECTOR Y A-Z Press to open the directory Press and hold to begin storing an entry. Redial Press to select any of the last 5 numbers you have dialled Press and hold to display a list of your most recent callers. R Used to access switchboard functions and ...
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BT PaperJet 40 - page 12
12 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Display screen (CL OCK) (SUN) (CRESCENT MOON) Timer – lets you choose different settings for day time and night time. Ringer is switched off for fax and phone calls. Fine and Photo Resolution options for faxing and copying. If no symbol is displayed, the standard resolution for ...
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BT PaperJet 40 - page 13
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Making calls 1. Enter the number. It is displayed. Lift the handset and the number is dialled. 2. T o end the call, replace the handset. Handsfree Dial a number without picking up the handset: 1. Press Display shows DIAL NUMBER . Enter the number. 2. Lift the handset when the displa ...
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BT PaperJet 40 - page 14
14 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Quickdial directory Y ou can use the keypad to store up to 10 numbers which can be dialled by pressing just 2 buttons. Numbers stored in the Quickdial directory will also appear in the main directory. Store a Quickdial entry 1. Press and hold for two seconds then press a number b ...
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BT PaperJet 40 - page 15
15 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Y ou can store a number during a phone conversation by following these steps. If you have a lot of names and numbers stored, you can jump near to the name you want using the keypad. For example, to go quickly to Richard, press then press . The first name starting with P will be d ...
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BT PaperJet 40 - page 16
16 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Using the phone Edit a Directory entry 1. Press then or to display the entry you want. 2. Press and hold for two seconds. Press or to move the cursor and to delete. The character to the left of the cursor will be deleted. 3. Enter any new characters and press to confirm. The numb ...
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BT PaperJet 40 - page 17
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Inserting documents T o avoid pages being drawn in together, always fan out the pages to separate them and tap down before inserting them into the document feeder for faxing or copying. Move the document guide to the size of your document. Insert the document, with the text facing t ...
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BT PaperJet 40 - page 18
18 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 If writing a fax note, use dark ink, not yellow, orange, red or light green. IMPOR T ANT Do not insert into the document feeder: Pages that are smaller than A5. Newspaper pages (because of printer’s ink). Pages with staples or paperclips, sticky tap or glue. Creased or torn pag ...
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BT PaperJet 40 - page 19
19 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 If you answer a call by picking up the handset and hear the fax tones, press and replace the handset. Receiving a fax via an external phone If you have attached an external phone and hear the fax tones when you answer a call: Press to start fax reception on your B T P aperJet 40. ...
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BT PaperJet 40 - page 20
20 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 T o set manual reception 1. Press , , , then . The display shows TOTAL RINGS . 2. Press . The display shows FAX RINGS . 3. Press or until the display shows MANUAL RECEPTION . 4. Press . The display shows RINGER VOL . 5. Press or and LOW , MED and HIGH will be displayed and a samp ...
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BT PaperJet 40 - page 21
21 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 4. Press or to display the number of rings before the fax checks the status of the incoming call. The number you set should be less than or equal to the TOTAL RINGS . 5. Press . The display shows RINGER VOL . 6. Press or and LOW , MED and HIGH will be displayed and a sample heard ...
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BT PaperJet 40 - page 22
22 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Delete an entry or the whole group. 1. Press , then . 2. Press or to select the group you want, 1 - 5 then press . 3. Press or to display DELETE MEMBER? and press . 4. Press or to scroll to the entry you want to delete and then press , or press on any entry if you want to delete ...
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BT PaperJet 40 - page 23
23 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Broadcast to a group Providing you have stored a group of numbers, see page 21, you can send a fax to the whole group. 1. Insert the document with the text facing towards you, in the document feeder. If necessary select the Resolution ( FINE or PHOTO ). Now press , then . 2. Pres ...
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BT PaperJet 40 - page 24
F axing 24 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 P olling Y ou can dial another fax machine to collect a document set to be polled. Y ou can also set a document on your B T P aperJet 40 for another fax machine to poll. Polling is only available between compatible fax machines. P olling is sometimes called F axback. Quic ...
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BT PaperJet 40 - page 25
25 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 4. The document will stay in the document feeder until it is polled. T o cancel the poll remove the document. Timer mode If you want, you can set different modes for day and night , e.g. change the number of rings before fax calls are answered. At night pre-set to 10pm-6am, faxes ...
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BT PaperJet 40 - page 26
the number of rings before the fax answers a call: 0 - 5 , and Manual reception. If you select 0 you will not hear any rings before your fax answers the call. If you set manual you will have to answer calls using the handset. ringer vol: Low, Med, High. 1. Press , for day settings or , for night settings. 2. Press . The display shows TOTAL RINGS . ...
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BT PaperJet 40 - page 27
Reports and print-outs T ransmission report Y our B T P aperJet 40 can print a transmission report every time you have sent a document. The transmission report for each fax sent can be switched on or off. 1. Press , then . Press or to select printing or not, and confirm with . If there is an error during sending, a report will always be printed. Fa ...
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BT PaperJet 40 - page 28
Speed Y our B T P aperJet 40 automatically adjusts its transmission speed to suit the quality of the line. It always starts at maximum speed – 9600 BPS. However if the signal is poor, for instance, on an overseas call, your machine will slow down the speed automatically. If you are having problems sending a fax it may help to set the speed to 480 ...
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BT PaperJet 40 - page 29
Copying 29 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 IMPOR T ANT Do not insert into the document feed tray: Pages that are smaller than A5. Newspaper pages (because of printer’s ink). Pages with staples or paperclips, sticky tape or glue. Creased or torn pages. W et paper or paper with wet correction fluid. Glossy or lami ...
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BT PaperJet 40 - page 30
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Caller Display IMPOR T ANT T o use Caller Display you must first subscribe to the service from your network provider. A quarterly fee is payable. For more information on B T’s Calling F eatures, call B T free on 0800 800 150. Caller Display If you subscribe to a Caller Display ser ...
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BT PaperJet 40 - page 31
31 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Calls list The Calls list contains the telephone numbers of your last 10 incoming callers. New calls in the Calls list are indicated by NEW CALLS flashing on the display. If a call is received when the Calls list is full, the oldest entry will automatically be replaced with the n ...
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BT PaperJet 40 - page 32
Copy a number from the Calls list to the Quickdial directory 1. Press and hold for two seconds, the Calls list is displayed. 2. Press or to scroll through the Calls list to the entry you want. 3. Press and hold for 2 seconds. 4. Enter the name you want associated with the number and press . 5. The Calls list number is displayed, edit if required th ...
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BT PaperJet 40 - page 33
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Additional settings Print list of original settings Before you make any changes to the original settings on your B T P aperJet 40, you can keep a record of the factory settings. Press then . A list of factory settings is printed. Help button If you are not sure how to use your B T P ...
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BT PaperJet 40 - page 34
34 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Header name Y ou can change the name entered during setup. This name appears on the header of all faxes you send. 1. Press , then . 2. Use the keypad to enter your name, then press . T o enter a space, press , to delete, press . Y ou can enter up to 32 characters. Ringer melody S ...
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BT PaperJet 40 - page 35
Connecting a telephone answering machine If you want to use a telephone answering machine with your B T PaperJet 40 it is recommended that you connect it to the same socket (see page 8). T o enable the telephone answering machine to answer incoming calls you must set the number of rings on your B T PaperJet 40 to two or more than the number of ring ...
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BT PaperJet 40 - page 36
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Y our B T P aperJet 40 is supplied with a starter ink film, enough to print a few papers. Y ou will then need to insert a new ink film. Each new film comes with a Plug ‘n’ Print card which holds its consumption and setting details and which must be inserted into the machine. Onl ...
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BT PaperJet 40 - page 37
37 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 3. Put your index fingers at each end of the rear ink film roll, lift it up and place it next to the front ink film roll. 4. Remove both rolls. They cannot be re-used. 5. Remove the old Plug ‘n’ Print card from the slot on the left of the ink film compartment . Installing a n ...
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BT PaperJet 40 - page 38
38 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 6. T ake the new ink film roll, remove the rubber bands around it and slot the large roll into the compartment at the back of the machine. 7. Place the small roll into the front ink film compartment, keeping the blue cog on the right. Make sure the pin on the left has slotted int ...
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BT PaperJet 40 - page 39
39 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 9. Snap out the new Plug ‘n’ Print card and insert it into the slot. 10. Close the cover until it clicks into place. Replace the handset and add paper to the paper tray. Installing a new ink film ...
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BT PaperJet 40 - page 40
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Help Paper is jammed. 1. Display shows PAPER JAM . Open the control panel until it clicks into place. Remove any free paper in the document and paper feed trays, and the handset. 2. Remove the jammed paper. 3. T urn the ink film forward so it doesn’t sag or become creased. 40 ...
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BT PaperJet 40 - page 41
41 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 4. Close the cover until it clicks back into place and replace the handset. 5. Replace the paper in the paper feed tray. Document is jammed. 1. Open the paper feed flap and gently pull out the paper. Close the flap again. 2. Remove the handset and any free paper from the document ...
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BT PaperJet 40 - page 42
42 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 5. Carefully remove the document from the front or back. 6. Close the scanner cover on the left and right, making sure it clicks back into place. 7. Now close the panel so it clicks into place too. Replace the handset. 8. Insert paper. Help ...
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BT PaperJet 40 - page 43
43 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 BT PaperJet 40 continues ringing. If you answer a call on another phone, and the fax machine continues to ring, it means the B T P aperJet 40 has already answered the call. Y ou can interrupt the ringing of the fax by pressing on the telephone. Faxes are poor quality. If you are ...
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BT PaperJet 40 - page 44
44 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Help Display shows NO PHONE LINE . Check your machine is installed correctly. Display shows NO DIAL TONE . Check your telephone line cable is plugged into the socket marked LINE on your B T P aperJet 40. Display continually shows BUSY or faxes you send are constantly interrupted. ...
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BT PaperJet 40 - page 45
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 General information Safety General Y our B T P aperJet 40 should be placed on a level and stable surface at least 10cm away from other electrical equipment. Do not place it in direct sunlight or near a radiator, heater or air conditioning unit. Do not allow it to become dusty or com ...
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BT PaperJet 40 - page 46
46 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 Cleaning Unplug your B T P aperJet 40 from the mains and telephone line before cleaning. Do not use liquid or aerosol cleaning agents such as sprays or polishes as these will damage the product. Cleaning the exterior. Simply clean the casing with a damp (not wet) cloth or anti-st ...
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BT PaperJet 40 - page 47
47 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 3. Open the scanner cover by pressing in the two lugs. The cover opens downwards. 4. Use a soft, lint free cloth to gently wipe the scanner glass on top (A) and the white strips (B). 5. Close the scanner cover on the left and right making sure it clicks into place. General inform ...
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BT PaperJet 40 - page 48
48 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 6. Close the control panel so until it clicks into place and replace the handset. Y ou can now insert paper again. Guarantee FOR ASSIS T ANCE CALL THE HELPLINE ON 0870 241 6538 quoting the model and serial number 1. In the event that the Helpline is unable to resolve a problem ov ...
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BT PaperJet 40 - page 49
49 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 For your records Date of purchase: Place of purchase: Serial number: For guarantee purposes proof of purchase is required so please keep your receipt. 3. A new or loan fax will be delivered by courier. If a Helpline call is received by 4pm we can arrange an overnight courier, but ...
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BT PaperJet 40 - page 50
B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 How many fax machines/telephones can you have? All items of telephone equipment have a Ringer Equivalence Number (REN), which is used to calculate the number of items which may be connected to any other telephone line. Y our B T P aperJet 40 has a REN of 1. A total REN of 4 is allow ...
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BT PaperJet 40 - page 51
51 B T PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026 If you have entered the correct access code and the display still shows CHECK NOT OK then press to delete the code. If you still have problems connecting to a switchboard, contact the B T P aperJet Helpline on 0870 241 6538 . R&TTE This product is intended to be connected to ...
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BT PaperJet 40 - page 52
Offices worldwide The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British T elecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract. © British T e ...
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