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IBM -4900 - page 1
MODEL: IBM-4900 ADVANCED HOME/OFFICE 4 LINE CORDLESS TELEPHONE WITH CALLER ID INSTALLATION AND OPERATION GUIDE Please read this manual carefully prior to installing your telephone. SMARTHOME.COM™ 1-800-SMART-HOME 949-221-9200 http://www.smarthome.com Order #5125C ...
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IBM -4900 - page 2
FCC INFORMATION.. ....................................................................................................................................................... 5 IMPORTANT SAFETY INSTRUCTIONS ..................................................................................................................... .6 BATTERY CAUTIONARY INSTRUCT ...
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IBM -4900 - page 3
Automatic Redial. ........................................................................................................................................................... 28 HEADSET OPERATION ................................................................................................................................................. 29 Connec ...
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IBM -4900 - page 4
Equipment Notes: Your IBM-4900 telephone is registered with the Federal Communications Commission and is in compliance with Part I5J and Part 68 of the FCC Rules and Regulations. On the bottom of this equipment is a label indicating among other infor- mation, the FCC Registration Number and Ringer Equivalence Number (REN) for the equipment. You mus ...
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IBM -4900 - page 5
Before using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electrical shock and injury to persons, including the following: Read and understand all instructions. Follow all warnings and instructions marked on the product. Unplug this product from the wall telephone jack and power outlet bef ...
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IBM -4900 - page 6
BATTERIES: CAUTION For the base of the telephone, use only I . 5 volt, AA-size batteries, (I 5a) carbon or alkaline. batter- ies. (batteries not included.) For the cordless handset, use only 3.6V 600 mAh Nickel Cadmium (Ni-Cd) GP T143 cordless tele- phone replacement battery packs. Do not dispose of the batteries in a fire. The cells may explode. C ...
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IBM -4900 - page 7
PACKAGE CONTENTS I. 2. 3. 4. 5. 6. 7. 8. 9. Check to be sure that you have all the following components in the package: Telephone base. Cordless Handset. Headset for Cordless Handset. Handset Battery Pack. Handset Belt Clip. Handset Antenna. Normal length telephone line cord (2 PC ’ S). Short length telephone line cord (I PC). IO. AC power adapte ...
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IBM -4900 - page 8
Model IBM-4900 Top View Do Not Disturb Key Call Timer Clock and Calendar Set , Disp ’ ay / / “ : “ I From Disp ’ ay Handset Catch P__I______ I/_.. Page All Extensions Handset Cradle New Call/Message Mute Key / I Hold Key Speaker Volume Model IBM-4900 Rear View L3/L4 Jack Ll/L2 Jack DATA Jack ADAPTER Jack SMARTHOME.COM™ 1-800-SMART-HOM ...
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IBM -4900 - page 9
Model IBM-4900 Display LCD Dial from Caller ID Dis- play Call Timer r / Page All Extensions Clock and Calendar Set / ’ New Calls and Message SET TIMER /d =/ 4-I G 5&r, y Waiting LED Scroll Keys for Erase Caller ID Mode Select & Caller ID Records Caller ID Line Toggle Erase Caller ID Records Caller ID Records Model IBM-4900 Cordless ...
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IBM -4900 - page 10
USEFUL FEATURES AND TERMS Auto Line Selection - Automatically selects first available line for outgoing calls. Automati- cally selects ringing line for incoming calls. Auto Redial - Redials the last number dialed approximately every 60 seconds. Battery Backup - Compartment on base for charging spare battery. Calendar/Clock - Visual display of date, ...
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IBM -4900 - page 11
LED Lines l-4 To that Line. Intercom Speakerphone Shift Status Off Flashing Slowly On Steady Flashing Rapidly Blink I Blink 2 Blink 3 Off Flashing Slowly Flashing Rapidly Off On Steady Off On Steady Off On Steady Indication Line is not in use Incoming outside call is ringing Line is in use by another extension or phone line is not connected Line is ...
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IBM -4900 - page 12
Idle Display Low Battery Display The telephone will indicate that the batteries are low (or not installed) by displaying a low battery indi- cator, “ BAlT ” , on the display. F ..*. : I . ! I...! pi .I i:q :j [::I ,::. !:..I _ . ../ gj i .I. Si ! v- t L “ I. t:. F, 1 :i 2 Ei;i i:-i “ r ..; . . . 1. . . . . . . . . . i / Dialing Display As y ...
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IBM -4900 - page 13
The phone is idle First time i 2A 1 2B 1 3A 3B t t 1 4 Press [CALL ID] Display Priority When the phone is handling simultaneous functions, messages are displayed according to the following precedence: I. Dialed digits 2. Intercom operations 4. Programming functions 5. Caller ID data I4 SMARTHOME.COM™ 1-800-SMART-HOME 949-221-9200 http://www.smart ...
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IBM -4900 - page 14
SELECTING A LOCATION TO INSTALL YOUR TELEPHONE The telephone may be used on a desk or mounted on a wall. Locate the base for optimal performance. Where you place the telephone base unit affects the reception quality of the handset. Choose the best location by following these suggestions: I. Place the base in a central location for optimal coverage. ...
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IBM -4900 - page 15
INSTALLING THE BATTERIES The telephone base requires three 1.5 volt, AA-size batteries, preferably alkaline, (batteries not in- cluded). These batteries are required for the retention of user programmed settings and Caller ID data during a power outage. The BE-4900 does not require the AA batteries to be installed for normal op- eration. NOTE: In t ...
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IBM -4900 - page 16
CONNECTING YOUR TELEPHONE LINES Wherever you intend to locate each phone, have your local telephone company install as many tele- phone lines and wall jacks as necessary to enable you to connect each telephone. If possible, have 2 two-line (RJ 14) wall jacks installed instead of 4 single-line (RJ I I) wall jacks (see illustrations on pages I8 and 1 ...
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IBM -4900 - page 17
SINGLE LINE JACKS TWO LINE JACKS RJ 14 JACK RJ 14 JACK RJ 11 JACK RJ 11 JACK CAUTION: LINE 1 LINE 2 Never install telephone wiring during a lightning storm. Never install telephone jacks in wet locations unless the jack is specifically designed for wet loca- tions. Never touch un-insulated telephone wires or terminals unless the incoming telephone ...
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IBM -4900 - page 18
FOUR SINGLE LINE JACKS RJ 11 JACK RJ 11 JACK RJ 11 JACK RJ 11 JACK TWO LINE COUPLER TWO LINE COUPLER DESK OR TABLE TOP INSTALLATION I. 2. For lines I and 2, plug a telephone line cord (provided with the phone) into the port L I/L2 as indi- cated on the rear base of the phone. For lines 3 and 4, plug the other telephone line cord (provided with the ...
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IBM -4900 - page 19
ADJUSTING THE VIEWING ANGLE BRACKETS Adjust the viewing angle brackets (one on each side of the phone) to position the phone to the desired viewing angle. Take care to keep the right side bracket on the right side of the phone and the left bracket on the left side of the phone. These brackets are not interchangeable. The character R or L appears on ...
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IBM -4900 - page 20
WALL MOUNTING INSTRUCTIONS: I. 2. 3. 4. 5. 6. 7. 8. 9. Remove up the remote handset from the base. Turn the phone upside down so the underside of the phone faces you. Press down and out on the two tabs located on top of the wall/desk adapter and remove. Rotate the wall/desk adapter a half turn and snap it into the wall mount position as shown below ...
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IBM -4900 - page 21
LIST OF SYSTEM DEFAULTS The default telephone setup is as follows: Function Tone/Pulse Mode Headset Extension Number Ringer Line Connection Speaker Volume Handset Volume Headset Volume Ringer Volume Speed Dial Area Code Calendar Caller ID Log Default Tone Disable I I On - 4 lines On - 4 lines 12th level Middle level Middle level Middle level Empty ...
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IBM -4900 - page 22
NOTE: The programmable speed dial keys double in function as Direct, Station to Station (DSS) keys. The upper most lefl key is extension (Station) I I, the next key to the right is extension 12. etc. When using the features intercom (KM) and page, extensions may be dialed by pressing these keys even aper each key has also been programmed as a speed ...
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IBM -4900 - page 23
2. Press [5]. 3. Press a digit X where X is for line numbers I-4. 4. Press [0], [I] for ON, or [0], [0] for OFF. 5. Press [MUTE]. 6. A short ring will be heard to signal successful programming. PROGRAMMING RINGER ON/OFF The ringer may be turned OFF and ON for incoming calls on a line-by-line basis. To set the ringer value for an individual phone li ...
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IBM -4900 - page 24
AREA CODE PROGRAMMING This feature allows calls to be stored as a local call and dialed back using the [DIAL] key as a local call (the area code will not be dialed). There is storage for one local area code. Once you program the local area code, any incoming phone call from that area code will have the area code deleted automatically. Any phone cal ...
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IBM -4900 - page 25
MAKING AN OUTGOING CALL The IBM-4900 base was designed to provide the utmost in dialing convenience. Access to most fea- tures is intended to start with the large, easily accessible keys found on the base. This means that many features are most easily accessed by first using the hands-free speakerphone, and then lifting the hand- set from the cradl ...
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IBM -4900 - page 26
Switching from Handset to Speakerphone I. Press the [SPKR] key. 2. Return handset to the cradle. ANSWERING AN INCOMING CALL Using the Speakerphone (hands free) Simply press the speakerphone [SPKR] key to be automatically connected to the ringing line, or, press the flashing [LINE] key on the telephone base to be connected with the outside call. Usi ...
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IBM -4900 - page 27
To cancel mute Press the [MUTE] key again to restore the sound to the other party. The [MUTE] LED will turn off. LAST NUMBER REDIAL The IBM-4900 automatically stores the last phone number dialed. To redial that number: I. Press the [REDIAL] key on the base or the [REDIAL] key on the handset. The phone will automati- cally select the first available ...
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IBM -4900 - page 28
Your IBM-4900 comes with a convenient belt clip and a headset jack. The headset jack gives you the option of us- ing a cordless phone headset which, when used with the IBM-4900 belt clip, provides hands-free convenience. A cordless telephone type headset utilizing a 2.5 mm connector plug has been included with your telephone. Connecting the Headset ...
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IBM -4900 - page 29
The Intercom function allows extension-to-extension conversations (all phones must be connected to Line I). This means you can speak with another party without having to dial seven digits (using an out- side line). As you place an intercom call to an extension that extension will ring, display “ICM” and your extension number on the LCD, and the ...
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IBM -4900 - page 30
INTERCOM NOTES: I. If the called number is idle, you will hear an ICM ring back tone. 2. If the called number is busy (with an outside call), you will hear a busy ICM tone. The called party will hear a double ring and see the [ICM] LED flashing, indicating intercom call waiting. 3. If the called number is set on Do Not Disturb (DND), you will hear ...
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IBM -4900 - page 31
Paging differs from Intercom calling in that the party called does not have to answer the phone in order to hear your message. This permits the caller to broadcast a message to one individual extension or all phone extensions at once. Messages can be heard by any idle extension connected to line I whose Do Not Disturb function is not active. PAGING ...
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IBM -4900 - page 32
ANSWERING AN INDIVIDUAL PAGE With the Speakerphone I. Press the [MUTE] key and begin your conversation. 2. To end the conversation press the [SPKR] key. With the Handset I. Lift the handset from the cradle and begin your conversation, you will be automatically connected to the party paging you. 2. To end the call return the handset to the cradle or ...
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IBM -4900 - page 33
This feature requires Caller ID subscription from the local telephone company. If you have multiple phone lines, you need to subscribe to Caller ID service on each line (defined as each different phone number) in order for Caller ID to display on those lines. CALLER IDENTIFICATION DISPLA Y Caller ID Displayed when Phone is Idle I. The phone rings, ...
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IBM -4900 - page 34
Viewing the Caller ID Log I. Press the [ 41 or [,I keys, beneath the display, to scroll through the Caller ID list. 2. Upon the first press of either [ 41 or [ .] a call summary screen will appear. This screen displays the total number of calls stored in the Caller ID log as well as the number of new calls. New calls are calls which have not been p ...
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IBM -4900 - page 35
I. Using the [ 41 or [ .] key, find the particular record you would like to delete. 2. Press the [ERASE] key. The LCD display will indicate that the record has been deleted. 3. You may erase all caller information records simultaneously by pressing [ERASE] from the sum- mary Call ID display. Returning a Call on the Caller ’ s List When reviewing ...
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IBM -4900 - page 36
NEW CALL/MESSAGE WAITING INDICATOR This LED indicator is located at the lower right corner of the phone display. It functions as both a ‘ New Calls ’ and a ‘ Message Waiting ’ (voice mail) indicator. Calls Indicator The new calls indicator (LED) will light whenever the phone receives a call. The LED light will be con- stant (non-flashing). ...
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IBM -4900 - page 37
Conference Call with an External Party I. While in conversation, press the [HOLD] key and make the second call on another available line. 2. After the third party has answered, press the [CONF] key. 3. Your three-way conference call has now been established. Conference Call with an Internal Party I. While in conversation, press the [HOLD] key and m ...
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IBM -4900 - page 38
PAUSE You may use this feature to create a dialing pause between digits during a call. Typically, the PAUSE func- tion is most useful for programming dialing delays in long number sequences of certain Speed Dial num- bers such as voicemail codes, international phone numbers, and personal banking authorizations. Each time you press the [REDIAL] key, ...
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IBM -4900 - page 39
Dialing Numbers in the First Speed Dial Group I. Press the [SPEED DIAL] key. The phone will access the first available line and automatically dial the stored number. The number will be shown on the display. Dialing Numbers in the Second Speed Dial Group I. Press the [SHIFT] key. The [SHIFT] LED will light. 2. Press the [SPEED DIAL] key to automatic ...
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IBM -4900 - page 40
CALL TIMER With the IBM-4900 you can keep track of the length of each phone call. The timer automatically begins as soon as the phone goes “off-hook”. The call timer appears on the lower line of the display. You can reset the timer if you don ’ t want it to begin until the other party answers the phone. I. Press [SHIFT] + FIMER] to stop the t ...
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IBM -4900 - page 41
Flash Rate for Lights On Steady: Flashing Slowly: Flashing Rapidly: Blink I: Blink 2: Blink 3: Sound Rate of Intercom Buzzer Ring: Double ring: ICM ring: Transfer ring: ID-error ring: Tones Dial tone: Busy tone: DND tone: Ring back tone: Solid light. I set on, I set off, repeatedly. 0. I25 set on, 0. I25 set off, repeatedly. I .875 set on, 0. I25 s ...
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IBM -4900 - page 42
Your IBM-4900 telephone has been designed to give years of trouble free service. It is a sensitive elec- tromechanical instrument. To assure its longevity, please read the following maintenance instructions. I. Keep the IBM-4900 away from heat as high temperatures can shorten the life of the electrical com- ponents and distort or melt its plastic p ...
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IBM -4900 - page 43
Intercom, line status, auto-answer, privacy or auto-line selection are inoperable. Check if Lines I and 2 are cross wired in the wall jack. If used, see if you may have installed your 2-line adapter incorrectly. Be sure all extensions in the system are connected to [LINE I]. Check the assigned extension codes, making sure they are unique. Be sure t ...
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IBM -4900 - page 44
Intercom service doesn ’ t appear to work. ) Check to make sure the phone lines for all extensions are set up consistently, meaning that all phones are properly wired for [LINE I], 2, 3 and 4. Review “Connecting Your Telephone Lines” section. The caller ’ s name and/or phone number does not appear on the display. ) Make sure you have subscr ...
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