English dropdown-ico

Manual Brother MFC-640CW

218 pages 3.3 mb
Download

Go to site of 218

Summary
  • Brother MFC-640CW - page 1

    MFC-640CW USER ’S GUIDE ...

  • Brother MFC-640CW - page 2

    If you need to ca ll Customer Service Please comp lete the followi ng information f or future reference: Model Number: MFC-640CW Serial Number :* Date of Purchase: Place of Purchase: * The seri al number is on the back of th e unit. Retain t his User’s Guid e with your sales receipt as a permanent record of your purchase, in the event of theft, f ...

  • Brother MFC-640CW - page 3

    i THIS E QUIPM ENT IS D ESIG NED TO WORK WITH A TWO W IRE A NALOGU E PSTN LI NE FITTED WI TH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother adv ises that this pr oduct may not f unction co rrectly in a country ot her than wher e it was or iginall y purchased, and does not offer any warranty in th e event that this prod uct is used on publi ...

  • Brother MFC-640CW - page 4

    ii ...

  • Brother MFC-640CW - page 5

    iii Safe ty precauti ons To use the machine safely Please refer to th ese instru ctions for later reference and before attempting any maint enance. WARNING There are h igh volt age electrod es inside the ma chine. Before you cl ean the mac hine, make s ure you have unplugge d the t elephone line cord firs t and then the power cord fr om the elec tr ...

  • Brother MFC-640CW - page 6

    iv WARNING ■ Use cautio n when insta lling or modi fying tel ephone lines. Never touch tel ephone wires or terminal s that are n ot insula ted unless the telephone line has been dis connected at the wall socket. Never instal l telephone wiring dur ing a lightnin g storm. Never install a telephone wall socket in a wet location. ■ This product mu ...

  • Brother MFC-640CW - page 7

    v Choosing a locatio n Place your machine on a flat, stable sur face that i s free of vibration and shocks, such as a desk. Put the machin e near a telephone socket and a standard, grounded electrical socket. Choose a location where the t emperature remain s between 10° and 35°C. Caution ■ Avoid plac ing your machine in a high-tr affic area. ? ...

  • Brother MFC-640CW - page 8

    vi Quick Reference Guide Send ing fa xes Automatic Transmission 1 If it is no t illu minat ed in green, pres s ( Fax ). 2 Load your document. 3 Enter the fax number using Speed-Dial, Sear ch or the dial pad. 4 Press Mono Start or Colour Start . Storing numbers Storing Speed-Dial numbers 1 Press Menu/Set , 2 , 3 , 1 . 2 Using the dial pad, enter a t ...

  • Brother MFC-640CW - page 9

    vii Dialling operations Speed-Dialli ng 1 If it is no t illu minat ed in green, pres s ( Fax ). 2 Load your document. 3 Press Search/Speed D ial , press # , and then press the two-digit Speed-Dial number. 4 Press Mono Start or Colour Start . Using Search 1 If it is no t illu minat ed in green, pres s ( Fax ). 2 Load your document. 3 Press Search/Sp ...

  • Brother MFC-640CW - page 10

    viii How to access the complete User’s Guide This User’s Guide does not contai n all the informa tion about the machine such as how to us e the advanced features of the Fax , Printer, Scanner, PC Fax and Network. When you are ready to lear n detailed information ab out these o perations, read the compl ete User’s Guid e that i s on the CD-ROM ...

  • Brother MFC-640CW - page 11

    ix 5 Click t he documentation y ou want to read. ■ Quick Setup Gui de: Setup and Software Instal lation Inst ructio ns ■ User’s Guide (3 manuals ): User’s Guide for stand-alone operations , Software User’s Guide an d Network User ’s Guide ■ PaperPort ® User’s Guide: Document Manag ement Software How to find Scanning instructions Th ...

  • Brother MFC-640CW - page 12

    x To view D ocumentation (For Macintosh ® ) 1 Turn on your Macintosh ® . In sert the Brother CD-ROM labelled Macintosh ® int o your CD-ROM drive. The following window wi ll appear. 2 Double-click the Documentation icon. 3 The select Language screen appears, double-click your l anguage. 4 Click t he documentation y ou want to read. ■ Quick Setu ...

  • Brother MFC-640CW - page 13

    xi Table of Contents 1 Introduction ................. ............. .................... ............. ........... 1-1 Using thi s Guide ................... ............. ............. .................. 1-1 Finding in formatio n ................ ............. ............. ........... 1-1 Symbols used in this Guide ................ ............... ...

  • Brother MFC-640CW - page 14

    xii Setting th e Beep er Volum e .................. ............. .......... 2- 6 Setting th e Speaker V olume .......... ............. ................ 2-7 Turning on Automati c Daylig ht Savings Time ... .......... 2- 8 Setting th e LCD Con trast ............... ............. ............. ... 2-8 3 Setup Send . ................... ............. ...

  • Brother MFC-640CW - page 15

    xiii 4 Setup Receive .................... ............. ............. ................... ..... 4-1 Basic re ceiving op erations .... .................... ............. ........... 4-1 Choosing the Receiv e Mode . ................... ............. ..... 4- 1 To select o r change yo ur Receive Mode ..... ........... 4-2 Setting th e Ring D elay .... ...

  • Brother MFC-640CW - page 16

    xiv Setting y our Remot e Access Code ................... .......... 6-5 Remote Retr ieval .................... ............. ................... .......... 6-6 Using your Rem ote Acce ss Code .. ................... .......... 6-6 Remote com mands.... .................... ............. ............. ... 6-7 Retrieving fax messag es ............... ...

  • Brother MFC-640CW - page 17

    xv Setting pap er type ...... .................... ............. ........... 9-7 Setting pap er size . ............. ................... ............. ..... 9-8 Adjust ing brig htness .......... ................... ............. ..... 9-8 Sortin g copies us ing the A DF ......... ............. ........... 9-9 Making N in 1 copies or a post er (Page ...

  • Brother MFC-640CW - page 18

    xvi 13 Troubleshooting and routine mainte nance ....... .............. 13-1 Troublesho oting ...................... ............. ................... ........ 13-1 Error mess ages ................ ............. ................... ........ 13-1 Document jam s ................. ............. ................... ........ 13-5 Document is jammed in th ...

  • Brother MFC-640CW - page 19

    xvii Sequenc e ................... ............. .................... ........... A-6 Connecti ons ............... ............. .................... ........... A-7 Record ing outgoing mes sage (OGM) on an exte rnal TAD .................... ............. ........... A-8 Using e xtension telephone s (For U. K. only) ........... A-9 Multi-lin e conn ...

  • Brother MFC-640CW - page 20

    1 - 1 INTRODUCTI ON 1 Using this Guide Thank you for buying a Brother Multi- Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through progr amming it. You can make t he most of your machine by reading through this Guide. Finding informati on All the chapter headings and subheadings are list ed in the T ...

  • Brother MFC-640CW - page 21

    INTRODUCTION 1 - 2 Control panel over view 1 TAD keys On/Off Lets you activate the TAD (Telephone Answe ring Devic e) and will bli nk if you hav e new me ssages. Play/Reco rd Lets you listen to voice m essages stored in memo ry. Also, l ets you record teleph one calls. Erase Lets yo u delete vo ice mess ages, all fax mess ages or a ll mess ages. 2 ...

  • Brother MFC-640CW - page 22

    1 - 3 INTRODUCTI ON 6 Copy Options You can qu ickly a nd easil y selec t temporary settings for copying. 7 Fax Reso lution Adjust s the reso lution when you send a fax. 8 Mono Start Lets you start s ending fa xes or make co pies in b lack and white. Also lets you start a scanning operation (in col our or mono, dependin g on the s canning s etting i ...

  • Brother MFC-640CW - page 23

    INTRODUCTION 1 - 4 Power Save mode When the machine i s idle, you c an put the machine i nto Power Save by pressin g the Po we r Sav e key. In Power Save mode, the machine will receive t elephone calls as normal. For further informa tion on recei ving faxes i n the power save condit ion, please see the table on page 1-5. The delayed faxes that have ...

  • Brother MFC-640CW - page 24

    1 - 5 INTRODUCTI ON Receiving faxes in Power Save mode You can custo mize the machi ne’s Power Save key. The default mode is Fax Receive :On , so your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your mach ine to r eceive faxe s or cal ls, turn t his sett ing to Fax Receive:Off . (See Power Sa ...

  • Brother MFC-640CW - page 25

    INTRODUCTION 1 - 6 Load do cumen ts You can send a fax, make copies, and scan fr om the ADF (automatic document feeder) or f rom the scanner glass. Using the automat ic document feeder (ADF) The ADF can ho ld up to 10 pages an d feeds each sheet i ndividually. Use standard (80 g/m 2 ) paper and always fan the p ages before putting them in the ADF. ...

  • Brother MFC-640CW - page 26

    1 - 7 INTRODUCTI ON 1 Fan the pages well. Make sure you put the documen ts face down, top edge first in the ADF unti l you feel them touch the feed r oller. 2 Adjust the paper guides to fit th e width of y our documents. 3 Unfold the ADF Document Output Support Flap. DO NOT pull on the document while it is feeding. DO NOT leave thic k documents on ...

  • Brother MFC-640CW - page 27

    INTRODUCTION 1 - 8 Using the sca nner glass You can use t he scanner glass to fax pages of a book or one page at a time. Document s can be up to 216 mm wi de and 297 mm long. 1 Lift the document cov er. 2 Using the d ocument guidelines on the l eft, cent er the doc ument face down on the scanner glass. 3 Close the document cover. To use the scanner ...

  • Brother MFC-640CW - page 28

    1 - 9 INTRODUCTI ON About pa per The print quali ty can be affected by the type of paper you use in the machine. To get the best print qual ity for the settings you’ ve chosen, always set the Paper Type to match the type of paper you load . You can use plain paper, inkjet paper (coated p aper), glossy paper, transparenci es and envelopes. We reco ...

  • Brother MFC-640CW - page 29

    INTRODUCTION 1 - 10 Handling an d using specia l paper ■ Store paper in its ori ginal packagi ng, and keep it sealed. Keep the paper flat and away from moistur e, direct sunlight and heat. ■ The coated side of gl ossy paper is shiny. Avoid touching the shiny (coat ed) side. Load gloss y paper with the shiny side facing down. ■ Avoid touc hing ...

  • Brother MFC-640CW - page 30

    1 - 11 INTRO DUCTION Paper type and size for each operation Paper Type Paper Size Usage Fax Copy PhotoCa pture Print er Cut Pap er Letter 216 x 279 mm (8 1/2" x 11") Yes Yes Yes Ye s A4 210 x 297 mm ( 8.3" x 11.7" ) Ye s Yes Yes Yes Legal 216 x 356 mm (8 1/2 " x 14" ) Yes Ye s - Yes Executi ve 184 x 267 mm (7 1/4" ...

  • Brother MFC-640CW - page 31

    INTRODUCTION 1 - 12 Paper we ight, thickn ess and capaci ty * Up to 50 sheets f or Legal s ize paper (80 g/m 2 ). * Up to 100 s heets of 80 g /m 2 . Paper ca pacity of th e output paper tray Paper Type Weight Thickne ss No . of sheets Cut Paper Plain P aper 64 to 12 0 g/m 2 (17 to 3 2 lb) 0.08 to 0.15 mm (0.003 " to 0.006 ") 100 * Inkjet ...

  • Brother MFC-640CW - page 32

    1 - 13 INTRODUCTION Printabl e area The printabl e area depends on the setting s in the appli cation you are using. The figures bel ow show the unpr intable are as on cut sheet paper and enve lopes. 1 Top 2 Bottom 3 Left 4 Ri ght Cut Sheet 3 mm (0 mm)* 1 3 m m (0 mm)* 1 3 mm (0 mm)* 1 3 mm (0 mm)* 1 Envelo pes 12 mm 24 mm 3 mm 3 mm *1 When you set ...

  • Brother MFC-640CW - page 33

    INTRODUCTION 1 - 14 How to load paper, envelopes and post cards To load paper or other media 1 Pull the paper tra y completely out of the machine and remove the output paper tr ay. 2 Press and sl ide the paper side gui de to fit the pape r width. 3 Pull out the paper suppor t and unfold the paper suppor t flap. Use the paper support f lap for Let t ...

  • Brother MFC-640CW - page 34

    1 - 15 INTRODUCTION 4 Fan the stack of paper well to avoi d paper jams and mis-feeds. 5 Gently insert the paper into the paper tray pri nt side down and the leadi ng edge (to p of the paper ) in fi rst. Check that t he paper is flat i n the tray and bel ow the maximum paper mark. 6 Put th e output paper tray back on and push t he paper tr ay firml ...

  • Brother MFC-640CW - page 35

    INTRODUCTION 1 - 16 To load envelopes ■ Use envelopes that weigh from 75 - 95 g/m 2 . ■ Some envelopes r equire margi n settings i n the applic ation. Make sure you do a te st pr int first. How to load e nvelopes 1 Before loadi ng, press the cor ners and sides of t he envelopes to make them as f lat as possible. To prevent possible damage to th ...

  • Brother MFC-640CW - page 36

    1 - 17 INTRODUCTION 2 Insert the envel opes into the paper tray wit h the address side down and the leading edge (top of the envel opes) in fi rst. Slide the paper side guide to fi t the width of the envelopes. If you have problems when pri nting on e nvelopes, tr y the following s uggestions: 1 Open the envelope flap. 2 Make sure the open flap is ...

  • Brother MFC-640CW - page 37

    INTRODUCTION 1 - 18 About fax machines Cu sto m fea tur es Do you have BT’s Call Minder on the phone line? If you hav e Call Minder on the phone l ine where you wi ll install your new machine, there is a strong possibili ty that Call Minder and the machine may confli ct with each other while receiv ing incoming cal ls . Why should there be proble ...

  • Brother MFC-640CW - page 38

    1 - 19 INTRODUCTION Fax tones and handshake When someone is sending a f ax, the machine sends f ax calling tones (CNG tones). These are q uiet, inter mittent beeps every 4-seconds. You’ll h ear them aft er you di al and press Mono Start or Colour Start and they will continue for about 60 seconds aft er dialling. Duri ng that time, the sending mac ...

  • Brother MFC-640CW - page 39

    INTRODUCTION 1 - 20 ECM (Error Correction Mode ) The Error Correc tion Mode (ECM) is a way for th e machine to check a fax transmissi on while it is in progres s. If the machine detects errors dur ing fax tr ansmission, i t resends the pages of the fax t hat had an erro r. ECM tran smissions are o nly possib le between f ax machines that both have ...

  • Brother MFC-640CW - page 40

    2 - 1 GETT ING STARTED 2 Initial Setup Setting the Date and Time When the machine is not in us e it will display the dat e and time. If you set up the Station ID the date and time displ ayed by your machine will be printed on eve ry fax you send. If ther e is a power failure, you may have to reset the date and time. No oth er settings will be affec ...

  • Brother MFC-640CW - page 41

    GETTING STARTED 2 - 2 Setting the Stat ion ID You should s tore your name or company name and fax number so they print on all fax pages you send. It is important tha t you enter the fax number in the inter nationall y standardize d format, i.e. in accor dance with the foll owing strict sequence: ■ The “+” (plus ) character (by pressi ng key) ...

  • Brother MFC-640CW - page 42

    2 - 3 GETT ING STARTED Setting the Phone Line Type If you ar e connecting t he machine t o a line t hat featur es a PBX or ISDN to send and receive faxes, it is also necessary to change t he Phone Line Type accordingl y by completing the foll owing steps. 1 Press Menu/Set , 0 , 6 . 2 Press ▲ or ▼ to select PBX , ISDN (or Normal ). Press Menu/Se ...

  • Brother MFC-640CW - page 43

    GETTING STARTED 2 - 4 General Setup Setting the Mode Timer The machine has four temporary mode keys on the co ntrol panel : PhotoCapture, Copy, Fax a nd Scan. You can change the number of seconds or minutes the machine takes af ter the last Copy, Scan or PhotoCaptur e operation before it retur ns to Fax mode. If you select Off , the machine stays i ...

  • Brother MFC-640CW - page 44

    2 - 5 GETT ING STARTED Setting the Paper Type To get the best print qual ity, set the machine for the type of paper you are using. 1 Press Menu/Set , 1 , 2 . 2 Press ▲ or ▼ to select Plain , Inkjet , Glossy or Transparency . Press Menu/Set . 3 Press Stop/ Exi t . Setting the Paper Size You can use five sizes of paper for printing copies: Letter ...

  • Brother MFC-640CW - page 45

    GETTING STARTED 2 - 6 Setting the Ring Volume You can tur n the ring Of f or you can se lect the ring volume l evel. 1 Press Menu/S et , 1 , 4 , 1 . 2 Press ▲ or ▼ to select Low , Med , High or Off . Press Menu/S et . 3 Press Stop/ Exi t . — OR — You can adjust the ring volu me when your machine is idle (n ot being used). In Fax mode , pres ...

  • Brother MFC-640CW - page 46

    2 - 7 GETT ING STARTED Setting the Speaker Volume You can adjust the speaker vol ume. 1 Press Menu/Set , 1 , 4 , 3 . 2 Press ▲ or ▼ to select Low , Med , High or Off . Press Menu/Set . 3 Press Stop/ Exi t . — OR — In Fax mode , you can adjust the spea ker volume by pressing Speaker Phone , and then selectin g a speaker volume level. Press o ...

  • Brother MFC-640CW - page 47

    GETTING STARTED 2 - 8 Turning on Automatic Dayli ght Savings Time You can set the machine to change aut omatically f or Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one ho ur in t he Autumn. Make sure you have set the correct day and time in the Date/Time setting. 1 Press Menu/S et , 1 , 5 . 2 Press ▲ or ...

  • Brother MFC-640CW - page 48

    3 - 1 SETUP SEND 3 How to enter Fax mode Before sending faxes , make sure ( Fax ) is i llumin ated i n green. If not, pr ess ( Fax ) to enter Fax mode. T he default setting is Fax. How to dial You can dial in any of the fol lowing ways. Manual dialling Press all of the di gits of the phone or fax number. Setup Send ...

  • Brother MFC-640CW - page 49

    SETUP SEND 3 - 2 Speed-Diall ing Press Sea rch/Speed D ial , # , and then the two digit Speed- Dial number. (See Storin g Speed-Dial number s on page 5-1.) Search You can search for names you have stored in the Speed-Dial mem ory. P ress Search/S peed Dia l and the navigation keys to search. (See Storing Speed-Dial numbers on page 5-1.) * To search ...

  • Brother MFC-640CW - page 50

    3 - 3 SETUP SEND How to Fax Colour fax transmission Your machine can send a colour fax to machines tha t support this feature. However, colour fa xes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off ). Faxing from the A DF Put the document fac e down in the ADF. 1 ...

  • Brother MFC-640CW - page 51

    SETUP SEND 3 - 4 Faxing from the scanner glass You can use t he scanner glass to fax pages of a book or one page at a time. The documents can be up to A4 size. 1 If it is not illuminated in green, press ( Fax ). 2 Load your document on the scanner glas s. 3 Dial the fax number. Press Mono Start or Colour Start . ■ If you press Mono Start , the ma ...

  • Brother MFC-640CW - page 52

    3 - 5 SETUP SEND Automatic transmissi on This is t he easiest way to send a fax. 1 If it is not illuminated in green, press ( Fax ). 2 Load your document. 3 Dial the fax number you want to call. (See How to dial on page 3-1.) 4 Press Mono Start or Colour Start . Manual transmission Manual transmission l ets you hear the dialling, ri nging and fax-r ...

  • Brother MFC-640CW - page 53

    SETUP SEND 3 - 6 Basic sending operations Sending faxes using m ultiple sett ings When you sen d a fax yo u can choose any combina tion of thes e settings: contrast, resolu tion, overseas mode, delayed fax ti mer, polling tr ansmission or real time trans mission. 1 If it is not illuminated in green, press ( Fax ). Afte r eac h se tting is a ccepte ...

  • Brother MFC-640CW - page 54

    3 - 7 SETUP SEND Fax Resolution You can use t he Fax Resolution key to change the setting temporaril y (for this fax only) . In Fax mode , press Fax Resolution and ▲ or ▼ to se lect the setti ng you want, and then press Menu/Se t . — OR — You can change the default setti ng: 1 If it is not illuminated in green, press ( Fax ). 2 Load your do ...

  • Brother MFC-640CW - page 55

    SETUP SEND 3 - 8 Dual Access (Monochrome only) You can dial a number, and begin scanni ng the fax i nto memory— even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your machine normall y uses Dual Access. However, to send a colour f ax, the machine will s end the document i n rea ...

  • Brother MFC-640CW - page 56

    3 - 9 SETUP SEND Real Time Transmission When you are s ending a fax, the machine will scan the document into the memory before sending. Then, as soon as the phone line is free, the machine will start diall ing and sending. If the memory becomes full , the machine will send the document in real time (even if Real Time TX i s set to Off ). Sometimes, ...

  • Brother MFC-640CW - page 57

    SETUP SEND 3 - 10 Checking job status Check which job s are still waiting in th e memory to be sent . (If there are no jobs, the LCD shows No Jobs Wait ing .) 1 Press Menu/S et , 2 , 6 . 2 If you h ave more than one job wai ting, press ▲ or ▼ to s croll through the li st. 3 Press Stop/ Exi t . Cancelling a fax in progress If you want to cancel ...

  • Brother MFC-640CW - page 58

    3 - 11 SETUP SEND Advanced s ending operations Broadcasting (Monochrome only) Broadcasting i s when the same fax message is automati cally sent to more than one fax number. You can inc lude Groups, Speed- Dial numbers and up to 50 manually diall ed numbers in the same broadcast. Press Menu/Set between each of the numbers. Use Search /Spe ed Dial to ...

  • Brother MFC-640CW - page 59

    SETUP SEND 3 - 12 To Stop a Bro adcast In Pr ogress 1 Press Menu/S et , 2 , 6 . The LCD will display the fax number being dialled. 2 Press Menu/S et . The LCD will display: 3 Press 1 to Clear. The LCD will then display the Broadc ast job number and 1.Clear 2. Exit . 4 To cancel the Broadcast , press 1 . 5 Press Stop/ Exi t . Overseas Mode If you ar ...

  • Brother MFC-640CW - page 60

    3 - 13 SETUP SEND Delayed Fax (Monochrome only) During the day you can store up to 50 faxes in t he memory to be sent within 24 hours . These faxes will be sent at the time of day you enter in Step 4. 1 If it is not illuminated in green, press ( Fax ). 2 Load your document. 3 Press Menu/Set , 2 , 2 , 3 . 4 Press Menu/Set to accep t the displayed ti ...

  • Brother MFC-640CW - page 61

    SETUP SEND 3 - 14 Setup for Polled Transmit (Standard) (Monochro me only) Polled Transmit is when you set up the machine to wait with a document so anot her fax machine can r etrieve i t. 1 If it is not illuminated in green, press ( Fax ). 2 Load your document. 3 Press Menu/S et , 2 , 2 , 6 . 4 Press ▲ or ▼ to select Standard . Press Menu/S et ...

  • Brother MFC-640CW - page 62

    3 - 15 SETUP SEND Memory S ecurity Memory Security lets you prev ent unauthorized access to the machine. While Memory Security is On the following operati ons are available: ■ Receiving fax es into memory (limited by memory capacity) ■ Fax Forwarding (I f Fax Forwarding was already On) ■ Remote Retri eval (If Fax St orage was alre ady On) ■ ...

  • Brother MFC-640CW - page 63

    SETUP SEND 3 - 16 Setting up the password 1 Press Menu/S et , 2 , 0 , 1 . 2 Enter a 4- digit numbe r for the password. Press Menu/S et . 3 If the LCD shows Verify: , re- enter the password. Press Menu/S et . 4 Press Stop/ Exi t . Changing the Memory Security password 1 Press Menu/S et , 2 , 0 , 1 . 2 Press ▲ or ▼ to select Set Password . Press ...

  • Brother MFC-640CW - page 64

    3 - 17 SETUP SEND Turning Memory Security off 1 Press Menu/Set . 2 Enter the regist ered 4-digit password. Press Menu/Set . Mem ory S ecuri ty i s auto mat ically tur ned o ff. Faxing letter size documents from the scanner glass When documents are l etter size, you need to set Scan Glass Size to letter, if you do not, the side portio n of the faxes ...

  • Brother MFC-640CW - page 65

    SETUP RECEIVE 4 - 1 4 Basic receiving oper ations Choosing the Receive Mode There are four different Recei ve Modes for your machine. You can choose the mode that best suits your needs. (See TAD mode on page 7-1 to set up the TAD:Msg Mgr mode.) Setup Receive LCD How it wo rks When to use it Fax Only (automati c receive) The mach ine automatica lly ...

  • Brother MFC-640CW - page 66

    4 - 2 SETUP RECEIVE To select or change your Receive Mode 1 If it is not illuminated in green, press ( Fax ). 2 Press Menu/Set , 0 , 1 . 3 Press ▲ or ▼ to select Fax Only , Fax/Tel , or Manual . Press Menu/Set . 4 Press Stop/ Exi t . Initial Setup 1.Receive Mode Current Receive Mode Fax : Fax Onl y F/T : Fax/Tel Mnl : Manual TAD : Msg Mgr If th ...

  • Brother MFC-640CW - page 67

    SETUP RECEIVE 4 - 3 Setting the Ring Delay The Ring Delay sets the number of times the machi ne rings befor e it answers in Fax Only , Fax/Tel and TAD:Msg Mgr modes. If you have extensi on phones on th e same line as the machine or subscribe to the telephone company’s BT Call Sign serv ice, keep the Ring Delay s etting of 4. (See Fax Detect on pa ...

  • Brother MFC-640CW - page 68

    4 - 4 SETUP RECEIVE Setting Toll S aver (TAD mode) When you set t he toll saver feature, the machine answers after f our rings if you do not have voi ce or fax messages and after two r ings if you do have voice or fax messages. This way, when you call the machine for remote retr ieval and l et it rin g three ti mes, you know you have no messages an ...

  • Brother MFC-640CW - page 69

    SETUP RECEIVE 4 - 5 Setting the F/T R ing Time (Fax/Tel mode on ly) If you set the Receive Mode to Fax/Tel , you’ll need to decide how long the machine will sign al y ou with its special pseudo/double-ring when you have a voi ce call. (If it ’s a fax c all, th e mac hine prin ts the fax.) This pseudo/double- ring happens aft er the initi al rin ...

  • Brother MFC-640CW - page 70

    4 - 6 SETUP RECEIVE Fax Detect When you us e this feat ure, you d on’t have to press Mono Start or Colour Start , or the Fax Receive Code 51 when you answer a fax ca ll. Select ing On allows the machine to receive fax cal ls automatically , even if you lift the handset of an extension or exter nal phone. When you see Receiving on the LCD or when ...

  • Brother MFC-640CW - page 71

    SETUP RECEIVE 4 - 7 Printing a reduced incoming fax (Auto Reduction) If you c hoose On , the machine aut omatically reduces an in coming fax to fit on one page of A4, Letter or Legal size paper. The machine calculate s the reduction rat io by using t he page size of the document and your Paper Size setting ( Menu/Set , 1 , 3 ). 1 If it is not illum ...

  • Brother MFC-640CW - page 72

    4 - 8 SETUP RECEIVE Printing a fax from the memory If you have select ed Fax Storage ( Menu/Set , 2 , 5 , 1 ), you can still print a fax from the memory when you are at your machine . (See Setting Fax Storage on page 6-2.) 1 Press Menu/Set , 2 , 5 , 3 . 2 Press Mono Start . Reception into memory (Monochro me only) As soon as the pap er tray becomes ...

  • Brother MFC-640CW - page 73

    SETUP RECEIVE 4 - 9 Pollin g Polling is the proces s of retrieving faxe s from another fax machine. You can use your machi ne to ‘poll’ ot her machines, or you can have someone poll your machine. Everyone who is involv ed in Polling needs to set up their fax machines for Polli ng. When someone polls your machine to receive a fax, t hey pay for ...

  • Brother MFC-640CW - page 74

    4 - 10 SETUP RECEIVE Setup for Polling Recei ve with Secure Code You need to make sure you are using the same se cure code as the other part y. 1 If it is not illuminated in green, press ( Fax ). 2 Press Menu/Set , 2 , 1 , 7 . 3 Press ▲ or ▼ to select Secure . Press Menu/Set . 4 Enter a four-di git secure code. This is the same as the se curity ...

  • Brother MFC-640CW - page 75

    SETUP RECEIVE 4 - 11 Sequenti al Polling The machine can request document s from several f ax machine in a single oper ation. You j ust specify several d estinatio ns in Step 5. Afterwards, a Sequential Polling Report will be print ed. 1 If it is not illuminated in green, press ( Fax ). 2 Press Menu/S et , 2 , 1 , 7 . 3 Press ▲ or ▼ to choose S ...

  • Brother MFC-640CW - page 76

    5 - 1 QUICK-DIAL NUMBERS AND DIALL ING OPTIONS 5 Storing numbers for easy dialling You can set up your machine to do following ty pes of easy dialling: Speed-Dial a nd Groups for Br oadcasting faxe s. When you dial a quick-dial number, the LCD shows the n ame, if y ou stored it , or th e number. Storing Speed-Dial numbers You can stor e Speed-Dial ...

  • Brother MFC-640CW - page 77

    QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 2 Changing Speed-Dial numbers If you try to sto re a Speed-Dial number wh ere a number has already been stored, the LCD will sh ow the name that has been store d there (or numbe r) and will ask you t o do one of the foll owing: 1 Press 1 to change the stored number. — OR — Press 2 to exit wit hout mak ...

  • Brother MFC-640CW - page 78

    5 - 3 QUICK-DIAL NUMBERS AND DIALL ING OPTIONS Setting up Groups for Broadcastin g Groups all ow you to se nd the same fax message to many fax numbers by pressing only a few keys ( Sear ch/Spe ed Dial , # , the two-digit number, and Mono Start ). Fi rst, you’ll need to store each fax number as a Speed-Dial number. Then, you can combine them into ...

  • Brother MFC-640CW - page 79

    QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 4 6 Use the dial pad an d the chart o n page B-14 to ent er a name for the Grou p. Press Menu/S et . (For example, type NEW CLIENTS). 7 Press Stop/ Exi t . You can pri nt a li st of all t he Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See Print ing reports on page 8-3.) ...

  • Brother MFC-640CW - page 80

    5 - 5 QUICK-DIAL NUMBERS AND DIALL ING OPTIONS Dialling opti ons Access codes and credit card numbers Sometimes you may want t o choose from several long distance carriers when you make a call. Rat es may vary depending on the time and destinati on. To take advant age of low rates, you can store the access codes or long-distance carriers and credit ...

  • Brother MFC-640CW - page 81

    QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 6 Pause Press Redial/ Pause to insert a 3.5-s econd pause between numbers. If you are d ialling overseas , you can press Redial/P ause as many ti mes as neede d to increase the length of the pause. Tone or Pul se If you ha ve a Pulse dialling se rvice, b ut need to send Tone si gnals (for example, for tel ...

  • Brother MFC-640CW - page 82

    5 - 7 QUICK-DIAL NUMBERS AND DIALL ING OPTIONS Telephone (voice) o peration You can use t he machin e to make voice teleph one calls by dialli ng manually or by using Search o r Speed-Dial memory. You can use t he handset or Speaker Phone to make and receiv e calls. When you di al a Quick-Dial number, the LCD s hows the name you’ ve stored, o r i ...

  • Brother MFC-640CW - page 83

    QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 8 Answering calls wit h the Speaker Phone When the mac hine rings, instead of lifting the handset, press Speaker Phone . Speak clear ly, toward t he microphone . To end the call , press Speaker Phone . If you ha ve a bad te lephone line connect ion, the other party might hear your voice echoed during the ...

  • Brother MFC-640CW - page 84

    6 - 1 REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 Setting up Fax Forwarding When you select Fax Forward, your machine stores the rec eived fax in the memor y. The mach ine will then dial the fax number you’ve programmed and f orward the fax message. 1 Press Menu/Set , 2 , 5 , 1 . 2 Press ▲ or ▼ to select Fax Forward . Press Menu/Set . The LCD will ...

  • Brother MFC-640CW - page 85

    REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 2 Setting Fax Storage If you select Fax Storage, your machine st ores the received fax in the memory. You will be able to retr ieve fax messages from another location usi ng the Remote Retrieval commands. 1 Press Menu/S et , 2 , 5 , 1 . 2 Press ▲ or ▼ to select Fax Storage . Press Menu/S et . 3 Press Sto ...

  • Brother MFC-640CW - page 86

    6 - 3 REMOTE FAX OPTIONS (MONOCHROME ONLY) 4 Press ▲ or ▼ to select Backup Print:On or Backup Print:Off Press Menu/Set . 5 Press Stop/ Exi t . Changing your PC 1 Press Menu/Set , 2 , 5 , 1 . 2 Press ▲ or ▼ to select PC Fax Receive . Press Menu/Set . 3 To change your PC, press 1 . 4 Press ▲ or ▼ to select your PC you want to receiv e. Pr ...

  • Brother MFC-640CW - page 87

    REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 4 Turning off Remote Fax Options 1 Press Menu/S et , 2 , 5 , 1 . 2 Press ▲ or ▼ to select Off . Press Menu/S et . 3 Press Stop/ Exi t . Changin g Remote Fax Op tions If rece ived fa xes are left in your mac hine’s memory wh en you ch ange fr om PC Fax Receive to anothe r remot e fax option (Fax Forward ...

  • Brother MFC-640CW - page 88

    6 - 5 REMOTE FAX OPTIONS (MONOCHROME ONLY) Setting your Remote Access Code The remote access code lets you acce ss the Remote Retrieval features when you are away f rom your machine . Before you use t he remote access and retr ieval fea tures, you have to set up your own code. The default code is inact ive code (--- ). 1 Press Menu/Set , 2 , 5 , 2 ...

  • Brother MFC-640CW - page 89

    REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 6 Remote Retrie val You can call your machi ne from any t ouch tone t elephone or fax machine, then use the Remote Access Code and remote commands to retriev e fax messages. Using your Remote Access Code 1 Dial your fax number from a tel ephone or a nother fax machi ne using touch tone. 2 When your machine a ...

  • Brother MFC-640CW - page 90

    6 - 7 REMOTE FAX OPTIONS (MONOCHROME ONLY) Remote co mmands Follow th e commands below to access features whe n you are away from the machine. When you call the machine and ent er your Remote Acces s Code (3 digi ts fol lowed by ), the system wi ll give two short beeps and you must enter a remote command. Remote co mmands Operation details 91 P lay ...

  • Brother MFC-640CW - page 91

    REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 8 95 Change t he Fax Forward ing or Fax Stora ge set ting s 1 OFF You ca n sele ct Off after you h ave retrie ved or er ased a ll yo ur mes sages. 2 Fax Fo rwarding If you h ear one lo ng beep, th e change has been ac cepted. If you hear t hree short beeps, you ca nnot chan ge it be cause the c onditions hav ...

  • Brother MFC-640CW - page 92

    6 - 9 REMOTE FAX OPTIONS (MONOCHROME ONLY) Retrieving fax messages You can call your machine from any touc h tone phone and have your fax messages sent to a machine. 1 Dial your machine. 2 When your machin e answers, immediately enter your Remote Access Code (3 digits f ollowed by ). If you hear one long beep, you hav e messages. 3 As soon as you h ...

  • Brother MFC-640CW - page 93

    TAD (TELEPHONE ANSW ERING DEVICE) 7 - 1 7 TAD mode TAD mode lets you store incoming voice messages. The machine can store up to 99 messages; however, the maximum number of messages the machine can store depends on how long each message is. The machine has a total of 29 minutes recording memory available, meaning that the short er each message is, t ...

  • Brother MFC-640CW - page 94

    7 - 2 TAD (TEL EPHONE ANSWERING DEVICE) Recording TAD Outgoing Message Recording the TAD Outgoing Message ( TAD Message ) is the first step you need to foll ow before you can turn on the TAD. Make sure your OGM is less than 20 s econds long. 1 Press Menu/Set , 2 , 7 , 1 . The LCD prompts you to choose an OGM. 2 Press ▲ or ▼ to select TAD Messag ...

  • Brother MFC-640CW - page 95

    TAD (TELEPHONE ANSW ERING DEVICE) 7 - 3 Erasing Outgoing Message (OGM) 1 Press Menu/S et , 2 , 7 , 1 . 2 Press ▲ or ▼ to select TAD Message (or F/T Message ). Press Menu/S et . 3 Press ▲ or ▼ to select Erase MSG . Press Menu/S et . 4 Press 1 to erase the OGM. — OR — Press 2 to exit wit hout erasing. 5 Press Stop/ Exi t . Activating TAD ...

  • Brother MFC-640CW - page 96

    7 - 4 TAD (TEL EPHONE ANSWERING DEVICE) Playing voice messages Follow the steps bel ow to list en to voice mess ages: 1 Press Play /Record . Adjust the Volume by pr essing or . All messages are played in the order they were recorded. The LCD shows the number of th e current message, and t he total number of messages. During playb ack, the LCD shows ...

  • Brother MFC-640CW - page 97

    TAD (TELEPHONE ANSW ERING DEVICE) 7 - 5 Erasing incoming mes sages You can erase voice messages indivi dually, or all at once. To erase voic e messages i ndividually 1 Press Play /Record . The machine sounds a two-se cond beep and begins message playback. Each message is preceded by one long beep, and followed by two short b eeps. 2 To erase a spec ...

  • Brother MFC-640CW - page 98

    7 - 6 TAD (TEL EPHONE ANSWERING DEVICE) Setting Maximum Time for incomi ng messages Your machine comes set to receive voic e messages up to 30 seconds long. You can chan ge this s etting t o 60, 120 o r 180 seconds. 1 Press Menu/Set , 2 , 7 , 2 . 2 Press ▲ or ▼ to sele ct th e m aximu m tim e s ettin g fo r inco min g messages (30, 60, 120 or 1 ...

  • Brother MFC-640CW - page 99

    TAD (TELEPHONE ANSW ERING DEVICE) 7 - 7 Recording a conversation If you are using the handset, you can re cord a telephone conversati on by pressing Play /Recor d during the conversa tion. Your recording can be as long as the Incoming Message Maximum Time. The ot her part y will hear an intermittent beep while re cording. To stop r ecording, p ress ...

  • Brother MFC-640CW - page 100

    8 - 1 PRINTING REPORTS 8 Fax settings and activity You need to set up the Tr ansmission Veri fication Report and Journal Period in the menu table. Press Menu/Set , 2 , 4 , 1 . — OR — Press Menu/Set , 2 , 4 , 2 . Customizing the Transmission Verification Report You can use the Transmissi on Verification Repor t as proof that you sent a fax. This ...

  • Brother MFC-640CW - page 101

    PRINTING REPORTS 8 - 2 Setting the Journal Period You can set the machine to print a journal at specific interval s (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set t he interval to Off , you can print the report by following the steps on the next page. The default set ting is Every 50 Faxes . 1 Press Menu/S et , 2 , 4 , 2 . 2 Press ▲ ...

  • Brother MFC-640CW - page 102

    8 - 3 PRINTING REPORTS Print ing re port s Following report s are available: How to print a report 1 Press Menu/Set , 6 . 2 Press ▲ or ▼ to select the report you want . Press Menu/Set . — OR — Enter the number of the report you want t o print. For example, press 2 to print the Help List. 3 Press Mono Start . 1.XMIT Verify Pri nts a Transmis ...

  • Brother MFC-640CW - page 103

    MAKING COPIES 9 - 1 9 Using the ma chine as a copier You can use your machine as a copier, making up to 99 cop ies at a time. Enter Copy mode Before making copies, make sur e that ( Copy ) is il luminated in green. I f it is not, press ( Copy ) to enter Cop y mo de. The default s etting is Fax. You can change the nu mber of second s or minutes that ...

  • Brother MFC-640CW - page 104

    9 - 2 MAKING COPIES Making a single copy 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. (See Load documents on page 1-6.) 3 Press Mono Start or Colour Start . Making multi ple copie s 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press M ...

  • Brother MFC-640CW - page 105

    MAKING COPIES 9 - 3 Using the Copy Options key When you want to quickly change the copy set tings temporar ily for the next copy, use t he Copy Options key. You can use diff erent combinations. The machine returns to i ts default setting s after 60 second s, or if the Mode Timer return s the machine to Fax mode. (See Setting t he Mode Timer on page ...

  • Brother MFC-640CW - page 106

    9 - 4 MAKING COPIES Changing the temporary copy settings Use the Copy Options key to qu ickly set the foll owing co py settings temporar ily for the next copy. After you choose your set tings by pressin g Menu/Set , the LCD shows Set temporarily . Press Mono Start or Colour Start if yo u ’ re fini shed choosing settings. — OR — Press ▲ or ? ...

  • Brother MFC-640CW - page 107

    MAKING COPIES 9 - 5 Increasing copy speed or quality You can s elect the copy quali ty. The default se tting i s Normal . 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99) . 4 Press Copy Options and ▲ or ▼ to select Quality . 5 Press ▲ or ▼ to choose the c ...

  • Brother MFC-640CW - page 108

    9 - 6 MAKING COPIES Enlarging or reducing the image copied You can selec t the f ollowing e nlargement or r eduction rati os. Custom(25-400%) all ows you to enter a rati o from 25% to 400%. 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Copy Options an ...

  • Brother MFC-640CW - page 109

    MAKING COPIES 9 - 7 Setting paper type If you are copying on specia l paper, be sure to select the type of paper you are using so you will get the best print quali ty. 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99) . 4 Press Copy Options and ▲ or ▼ to selec ...

  • Brother MFC-640CW - page 110

    9 - 8 MAKING COPIES Setting paper size If copyi ng on paper other than A4 size, you will need to change the paper size setting. 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Copy Options and ▲ or ▼ to select Paper Size . Press Menu/Set . 5 Press ? ...

  • Brother MFC-640CW - page 111

    MAKING COPIES 9 - 9 Sorting copies using the ADF You can sort multiple c opies. Pages will b e sorted in the order 321, 321, 321, and so on. 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99) . 4 Press Copy Options and ▲ or ▼ to select Stack/Sort . Press Menu/S ...

  • Brother MFC-640CW - page 112

    9 - 10 MAKI NG COPIES Making N in 1 copies or a poster (Page Layout) You can reduce the number of pages for copies by using the N in 1 copy feature. Thi s allows you to copy two or four pages onto one page, all owing you t o save paper. It is a lso possib le to cr eate a poster. When you use the Poster feat ure your machine di vides your document i ...

  • Brother MFC-640CW - page 113

    MAKING COPIES 9 - 11 If you ar e using the scanner glas s: 8 After the machine scans the page, the LCD shows: Press 1 to scan the next page. 9 Put the next document on the scanner gla ss. Press Menu/S et . Repeat Steps 8 and 9 for each page o f the layout . 10 After al l the pag es of the document have b een scanned, press 2 t o end. If Gl ossy has ...

  • Brother MFC-640CW - page 114

    9 - 12 MAKI NG COPIES Place each page face down in the direction and sequence shown below. 2 in 1 (P) 4 in 1 (P) Poster (3X3) You can make a poster size copy of a photograph. 2 in 1 (L) 4 in 1 (L) ...

  • Brother MFC-640CW - page 115

    MAKING COPIES 9 - 13 Changing the defaul t copy settings You can save the copy set tings you use most often by setting them as default. These set tings will remai n until you change them again. Increasing copy speed or quality 1 Press Menu/S et , 3 , 1 . 2 Press ▲ or ▼ to select Normal , Best or Fast . Press Menu/S et . 3 Press Stop/ Exi t . Ad ...

  • Brother MFC-640CW - page 116

    9 - 14 MAKI NG COPIES Adjusting colour saturation Colour saturat ion can only be changed through t he default settings. 1 Press Menu/Set , 3 , 4 . 2 Press ▲ or ▼ to select Red , Green or Blue . Press Menu/Set . 3 Press ▲ to increase t he colour saturatio n. — OR — Press ▼ to decrease the colour saturation. Press Menu/Set . 4 Return to S ...

  • Brother MFC-640CW - page 117

    MAKING COPIES 9 - 15 Legal limitations Colour reprodu ctions of certai n documents are ill egal and may result in either cri minal or civi l liabili ty. This memorandum is int ended to be a guide rather th an a complete list ing of every possi ble prohibiti on. In case of doubt, we suggest that you check with relev ant authoritie s as to any partic ...

  • Brother MFC-640CW - page 118

    10 - 1 WALK-UP PHOTOCAPTURE CENTER ™ 10 Introductio n Even if y our machine is not connect ed to your computer, you c an print photos di rectly from your digit al camera media. Your Brother machine inc ludes five media drives (slots) for use wi th popul ar digital camera media: CompactFlash ® , SmartMedia ® , Memory Sti ck ® , Memory Stick Pro ...

  • Brother MFC-640CW - page 119

    WALK-UP PHOTOCAPTURE CENTER ™ 10 - 2 PhotoCaptu re Center ™ requirements Your machine is designed to be compatible with modem digital camera image f iles and media cards; ho wever, pleas e read the points bel ow to avoid er rors: ■ The DPOF fil e on the media card must b e in a vali d format. (See DPOF p rinting on page 10-8.) ■ The image f ...

  • Brother MFC-640CW - page 120

    10 - 3 WALK-UP PHOTOCAPTURE CENTER ™ Getting started Firmly inser t the card into the appropri ate slot. PhotoCapture key indications: ■ PhotoCapture light is ON, the media card is inser ted properly. ■ PhotoCapture light i s OFF, the media card is not proper ly inserted. ■ PhotoCapture light i s BLINKING, the media card is being read or wr ...

  • Brother MFC-640CW - page 121

    WALK-UP PHOTOCAPTURE CENTER ™ 10 - 4 The steps below give a brief outline of the Dir ect Printing feature. Pleas e see the remaining pages of this chapter f or more detailed i nstructions. 1 Insert the med ia card firmly into the media dri ve (slot). When you i nsert your medi a card into the proper slot, the LCD shows for example: 2 Press ( Phot ...

  • Brother MFC-640CW - page 122

    10 - 5 WALK-UP PHOTOCAPTURE CENTER ™ Printing the Ind ex (Thumbnails) The PhotoCapture Center ™ assi gns numbers for images (suc h as No.1, No.2, No.3, and so on). It does n ot rec ognize any other numbers or file names that your digital camera or PC have used to identi fy the pictures. You can pri nt a thumbnail page (Index page with 6 or 5 im ...

  • Brother MFC-640CW - page 123

    WALK-UP PHOTOCAPTURE CENTER ™ 10 - 6 Printi ng images Before you can print an in dividual image, you have to know the image number. 1 Print t he Index first . (See Print ing the Index (Thumbnails) o n page 10-5.) 2 Make sure you have inserted th e media card. Press ( PhotoCapture ). 3 Press ▲ or ▼ to choose Print Images . Press Menu/S et . 4 ...

  • Brother MFC-640CW - page 124

    10 - 7 WALK-UP PHOTOCAPTURE CENTER ™ Paper Type & Paper Size 6 Press ▲ or ▼ to select the type of paper you are using, Letter Glossy , 10x15cm Glos sy , 13x18cm Glossy , A4 Glossy , Letter Plain , A4 Plain , Letter Inkjet , A4 Inkjet or 10x15cm Inkjet . Press Menu/Set . If you selected Let ter or A4, go to Step 7. If you s elected anot he ...

  • Brother MFC-640CW - page 125

    WALK-UP PHOTOCAPTURE CENTER ™ 10 - 8 DPOF prin ting DPOF stands for Digital Pri nt Order Format. Major Digital Camera man ufacturers (Canon Inc. , Eastman Kodak Company, Fuji Photo Film Co. Ltd., Ma tsushita Electri c Industria l Co. Ltd. and Son y Corporati on.) crea ted this standard to make it easie r to print images fr om a digital camera. If ...

  • Brother MFC-640CW - page 126

    10 - 9 WALK-UP PHOTOCAPTURE CENTER ™ Changing the default settings You can save t he PhotoCaptur e Center ™ settings you use most often by setting them as default. These settings will remain until you change them again. Increasing print speed or quality 1 Press Menu/Set , 4 , 1 . 2 Press ▲ or ▼ to select Normal or Photo . Press Menu/Set . 3 ...

  • Brother MFC-640CW - page 127

    WALK-UP PHOTOCAPTURE CENTER ™ 10 - 10 Adjusting contrast You can choose the contr ast setting. More contr ast will make an image look sharper and more vi vid. 1 Press Menu/S et , 4 , 4 . 2 Press ▲ to increase the c ontrast. — OR — Press ▼ to decre ase the contrast. Press Menu/S et . 3 Press Stop/ Exi t . Colour enhancement You can tur n o ...

  • Brother MFC-640CW - page 128

    10 - 11 WALK-UP PHOTOCAPTURE CENTER ™ ■ White Balance This sett ing adjus ts the hue of the wh ite areas of an image. Lighting, camera settings and other inf luences will effect t he appearance of white. The white areas of a pic ture may be slightly pink, ye llow or some ot her colour . By using t his adjus tment you can correc t this effect an ...

  • Brother MFC-640CW - page 129

    WALK-UP PHOTOCAPTURE CENTER ™ 10 - 12 Cropping If your photo is too long or wide to fit the available spa ce on your selected l ayout, part of the im age will be automatically cropped. The defau lt sett ing is On . If you want to print the whole image , turn this setting to Off . 1 Press Menu/S et , 4 , 6 . 2 Press ▲ or ▼ to select Off (or On ...

  • Brother MFC-640CW - page 130

    10 - 13 WALK-UP PHOTOCAPTURE CENTER ™ Scan to Card You can scan black and whi te and colour documents i nto a media card. Blac k and whit e documents wil l be st ored in PDF (*.PDF) or TIFF file forma ts (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The defaul t setting is Color 150 dpi and the default fi le ...

  • Brother MFC-640CW - page 131

    WALK-UP PHOTOCAPTURE CENTER ™ 10 - 14 5 Press ▲ or ▼ to select the qualit y you want. To change the file type , press Menu/Set and go t o Step 6. — OR — To start scanning , press Mono Start or Colour Start . 6 Press ▲ or ▼ to select the file type you want. To change the file name, press Menu/S et and go to St ep 7. — OR — To start ...

  • Brother MFC-640CW - page 132

    10 - 15 WALK-UP PHOTOCAPTURE CENTER ™ Understanding th e Error Messages Once you are familiar with t he types of errors that can occur while you’re using th e PhotoCapture Center ™ , y ou can easil y identif y and troubleshoot any diffi culties. When an error message appears on the LCD, the machine will beep to get your attent ion. Media Erro ...

  • Brother MFC-640CW - page 133

    SOFTWARE AND NETWORK FEATURES 11 - 1 11 The User’s Guide on the CD-ROM includes the Software User’ s Guide and Network User’s Guid e for features availab le when connected to a computer (f or example, Printin g and Scanning). ■ Printin g (For Windows ® , see Chapter 1 in the Software User’s Gui de on the C D-RO M.) (For Macint osh ® , s ...

  • Brother MFC-640CW - page 134

    11 - 2 SOFTWARE AND NETWORK FEATURES ■ PhotoCapture Center ™ (For Windows ® , see Chapter 7 in the Software User’s Guide on the C D-RO M.) (For Macintos h ® , see Chapter 12 in the Software User’s Guide on the C D-RO M.) ■ Network Printing (For Windows ® , see t he Network User’s Guid e on the CD-ROM.) (For Macintos h ® , see the Ne ...

  • Brother MFC-640CW - page 135

    IMPORTANT INFORMAT ION 12 - 1 12 For your safety To ensure saf e operati on the suppli ed three-pin plug must be inserted onl y into a standard three -pin electric al socket that is effecti vely grounded t hrough the no rmal household wi ring. The fact that the equipme nt operates satisfac torily does not imply that the power is grounded and t hat ...

  • Brother MFC-640CW - page 136

    12 - 2 IMPORTANT INFORMA TION EU Directi ve 2002/96/EC and E N50419 ( European Union Only ) This equipment i s marked with t he above recyc ling symbol. I t means that at the end of the life of the eq uipment you must dispose of it separately at an appropri ate coll ection point and not p lace it in t he normal domestic unsor ted waste stream. This ...

  • Brother MFC-640CW - page 137

    IMPORTANT INFORMAT ION 12 - 3 8 This product shoul d be operated from the type of power sour ce indic ated on the label. If you are not sure of the type of power available , call your dealer or local power company. Use only the power cord suppli ed with this machin e. 9 This produc t is equipped with a 3- wire groun ded plug, a pl ug having a third ...

  • Brother MFC-640CW - page 138

    12 - 4 IMPORTANT INFORMA TION Trademarks The Brother logo i s a registered tr adem ark of Brother Indu stries, Ltd. Brother i s a register ed trademark of Broth er Industr ies, Ltd . Multi-Funct ion Link is a regi stered tradema rk of Brother Internat ional Corporation. © 2005 Brother Industri es, Ltd. All rights rese rved. Windows and Microsof t ...

  • Brother MFC-640CW - page 139

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 1 13 Troubleshootin g Error messages As with any sophisti cated offic e product, er rors may occ ur. If this happens, your machi ne identifies t he problem and displays an error message. The most common error messages are shown below. You can corr ect most pr oblems by yoursel f. If you need ad ditional ...

  • Brother MFC-640CW - page 140

    13 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE Document Jam Document wa s not inserted or fed proper ly, or the d ocument fe d from ADF was too long. See Using the a utomat ic docum ent feeder (ADF) on page 1-6. The docum ent is jammed in the machine. See Document jams on page 1 3-5. High Temperature The pr int head is too wa rm. All ow the ma chin ...

  • Brother MFC-640CW - page 141

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 3 No Paper Fed The mach ine i s out of paper . Add pape r, and then pr ess Mono Sta rt or Colour Start . The pa per is jam med in the machine. See Paper is jamme d inside t he pap er tray on page 13 -6 or Paper is j ammed inside th e machine on page 13-7. No Respon se/ Busy The nu mber y ou dialled does ...

  • Brother MFC-640CW - page 142

    13 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Unable to Change Unable to Clean Unable to Init. Unable to Print Unable to Scan The machin e has a me chanical probl em. — OR — A fore ign obst acle, such as a clip or ri pped paper, is in the machi ne. Open the scanne r cover an d remove any forei gn obstac les from ins ide the mach ine. If the er ...

  • Brother MFC-640CW - page 143

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 5 Document jams If the document is jammed, follow the st eps below. Document i s j a mm e d in the top of the ADF unit 1 Take out any paper from the ADF that is not jammed. 2 Open the ADF cov er. 3 Pull the jammed document out to the rig ht or left. 4 Close the ADF cover. Press Stop/Exi t . Document i s ...

  • Brother MFC-640CW - page 144

    13 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine. Open a nd close the s canner cover to clear t he error. Paper is jammed inside the paper tra y 1 Pull the paper tra y out of the machine. 2 Pull out the jammed paper to remov e it. Paper Tray Jammed paper ...

  • Brother MFC-640CW - page 145

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 7 Paper is ja mmed inside the machine 1 Remove the Jam Clear Cove r. Pull t he jammed paper out of the machine. 2 Re-insert t he Jam Clear Cover. 3 If you can not pul l out the jammed paper, li ft the scanner cover from the right-hand si de of the machine until it locks secu rely into the open position. ...

  • Brother MFC-640CW - page 146

    13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE 5 Lift t he scanner co ver to rel ease the l ock. Gently pus h the scanner cover support and close the scanner cover . ...

  • Brother MFC-640CW - page 147

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 9 If you are having difficulty with your machine If you t hink ther e is a probl em with you r machine, check the c hart below and follow the troubl eshooting tips. The Brother Soluti ons Center offers the lat est FAQs and troubleshoot ing tips. Visit us at htt p://soluti ons.brother .com . DIFFICULTY SU ...

  • Brother MFC-640CW - page 148

    13 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE Pri nting (C ontinu ed) Smudged stain at the top center of the prin ted page. M ake sure the pape r is not too thick or not cur led. (See About pa per on page 1-9 .) Printing a ppears dirty or ink seems to ru n. Make sure you ar e using the prop er type s of paper . (See Abo ut paper on page 1-9.) Don ...

  • Brother MFC-640CW - page 149

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 11 Printing Received Faxes (Con tinued) Left and R ight marg ins are cut off or a sing le page is print ed on two p ages. Turn on Auto Red uction. ( See Printin g a re duced incom ing fax (Auto Reduction) on pag e 4-7 .) Phon e Line or Connect ions Dialling does not w ork. (No dial tone ) Check that the ...

  • Brother MFC-640CW - page 150

    13 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE Handling In coming Calls (Con tinued ) Transferr ing a F ax Call to the machine . If you answere d at the m achine, press Mono Start and hang up immedi ately. If you answe red on an external or ext ension pho ne, press your Fax Receive Co de (de fault se tting is ( 51). When yo ur machi ne answers, h ...

  • Brother MFC-640CW - page 151

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 13 Networ k Diff iculties I cannot print over the Network Ma ke sure your mac hine is po wered on and i s on-line and in R eady mode. P rint the N etwork C onfigurat ion list to see your current N etwork sett ings . (See Prin ting repor ts on p age 8-1.) Reconn ect the LA N cable to the hub to verif y th ...

  • Brother MFC-640CW - page 152

    13 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE Setting Dial Tone detection When you sen d a fax automa tically, by defau lt your machine will wait for a fixed a mount of time befo re it starts to dial th e number. By changin g the Dial To ne setting to Detecti on yo u can ma ke your machi ne di al as s oon as it de tects a dia l tone . This sett i ...

  • Brother MFC-640CW - page 153

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 15 How to improve print quali ty Cleaning the print head To ensure good print quality, t he machine wil l regularly clean the print head. You can start the cleaning process manuall y if needed. Clean the print head and ink cartridges i f you get a horizontal li ne in the text or graphics on your printed ...

  • Brother MFC-640CW - page 154

    13 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE Checking the pri nt quality If faded or strea ked colours and text appear s on your output, so me of the noz zles may be clogged. You can check thi s by prin ting the Print Quality Check Sheet and looking at the nozzle check pattern. 1 Press Ink Management . 2 Press ▲ or ▼ to select Test Print . P ...

  • Brother MFC-640CW - page 155

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 17 8 Press 2 ( No ) for Black or thr ee colours with a problem. The LCD shows: Press 1 ( Yes ). The machine will star t cleaning the print hea d. 9 After cle aning is finished, press Colour Start . The machi ne will start printi ng the Print Quality Check Sheet again and then retu rn to Ste p 5. 10 Press ...

  • Brother MFC-640CW - page 156

    13 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE Checking the pri nting alignm ent You should rarely need to adjust the printing alignment; however, if after t ransporting t he machine your printe d text bec omes blurred or images become faded then adj ustment may nee d to be made. 1 Press Ink Management . 2 Press ▲ or ▼ to select Test Print . P ...

  • Brother MFC-640CW - page 157

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 19 Checking the ink volume You can check the ink that is left in the cartr idge. 1 Press Ink Management . 2 Press ▲ or ▼ to select Ink Volume . Press Menu/S et . 3 Press ▲ or ▼ to select the colour you want to check. The LCD shows the ink volume. 4 Press Stop/ Exi t . You can check the ink volume ...

  • Brother MFC-640CW - page 158

    13 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE Packing and shippi ng the machine Whenever you transpor t the machine, use the pa cking materials t hat came with yo ur machine. If you do not pack the machine p roperly, you could v oid you r warranty . Caution It is important to al low the machine to ‘park ’ the print head after a print job . Li ...

  • Brother MFC-640CW - page 159

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 21 3 Lift t he scanner co ver to rel ease the l ock. Gently pus h the scanner cover support down and close the scanner cov er. 4 Unplug the mach ine from the t elephone wall socket and r emove the telephone li ne cord from the machine. 5 Unplug the machine from the electr ical socket. 6 Unplug the interf ...

  • Brother MFC-640CW - page 160

    13 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE 9 Pack the printed materia ls in the original carton as shown below. Do not pack the used ink cartr idges in the carton. 10 Close the carton. ...

  • Brother MFC-640CW - page 161

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 23 Routine maintenance Cleaning the scanner Lift the document cov er. Clean the scanner glass wit h isopropyl alcohol on a soft lint -free cloth. Clean the white bar and the gl ass strip under the fil m with isopropyl alcohol on a lint-f ree cloth. Document Cover White Bar Glass Stri p ...

  • Brother MFC-640CW - page 162

    13 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the machine printer platen ■ Be care ful not to touch the paper feed star wheels or encoder film. ■ Be sure to unplug the machine fr om the electrical sock et before cleaning the pr inter platen. ■ If ink is scattered on or around the pr inter plat en be sure to wipe it off wit h a soft ...

  • Brother MFC-640CW - page 163

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 25 Cleaning the Paper Pick-up Roller 1 Unplug the machine from the electri cal socket and remove the Jam Clear Cove r. 2 Clean the Paper Pick-up Roller with isopropyl alc ohol on a cotton swab. 3 Re-insert t he Jam Clear Cover. 4 Reconnect the power cord. ...

  • Brother MFC-640CW - page 164

    13 - 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automati cally monitors the level of ink in each of the 4 cartridges. When t he machine detects an ink cartridge i s running out of ink, the machine wil l notify you with a message on t he LCD. The LCD w ...

  • Brother MFC-640CW - page 165

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 27 4 Remove the prot ective yell ow cap. 5 Each colour has its own corr ect position. Keep the ink cart ridge in an upright posi tion when you inser t it into the slot . Press down firmly on the in k cartridge until the hook snaps over it. 6 Lift t he scanner co ver to rel ease the l ock. Gently pus h th ...

  • Brother MFC-640CW - page 166

    13 - 28 TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 If you r eplaced an ink cartri dge while Near Empty was displayed on the LCD, the LCD may ask you to verify that it was a brand new one. Ex ample: Did You Change Black? 1.Yes 2.No . For each new c artridge y ou installed, press 1 on the di al pad to aut omatically reset the i nk dot co unter for t h ...

  • Brother MFC-640CW - page 167

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 29 Caution ■ Do not remove ink cartridges if you do not need t o replace them. If you do so, it may reduce the ink quantity and the machin e will not know t he quantit y of ink l eft in the cart ridge. ■ Do not touch the cartr idge insertion slots. If you do so, the ink may stain your skin . ■ If i ...

  • Brother MFC-640CW - page 168

    13 - 30 TROUBLESHOOTING AND ROUTINE MAINTENANCE Uninstalling or i nstalling the handset and handset cradle If you do not use t he handset a nd the handset c radle, you can remove t hem. Uninstalling the handset and handset cradle 1 Unplug the curled handset cord from the machine. 2 Pull the tab outwards and hold it in position as you push the cradl ...

  • Brother MFC-640CW - page 169

    TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 31 Installing the handset and handset cradle 1 Remove the si de cover. 2 Align the recessed ar rows on the cradle with those on t he machine, and then sli de the cradle toward the f ront of the machine until i t clicks into plac e. 3 Connect the curled handset cor d to the machine. If you cann ot open th ...

  • Brother MFC-640CW - page 170

    A - 1 APPENDIX A A Telephone services BT Call Sign (For U.K. Only) This machine feature l ets you use t he BT Call Si gn subscri ber service whi ch allows you to have at leas t two separate telephone numbers on one phone line. Each phone number has its o wn distinct ive ringin g pattern, so you know which phone n umber is ringing. T his is one way ...

  • Brother MFC-640CW - page 171

    APPENDIX A A - 2 Advanced receiving operati ons Operation from extension telephones If you an swer a fax call on an extension t elephone, or a n external telephone that is correctly connected to t he machine, you can make your machine take the call by using the Fax Recei ve Code. When you press the Fax Receive Code 51 , the mach ine s tar ts to rec ...

  • Brother MFC-640CW - page 172

    A - 3 APPENDIX A Fax/Tel mode in the p ower save condition When the mac hine is in Fax/Tel mode and p seudo/double-ri ngs to alert yo u to pick up a voice c all, you can only answer by picking up the machine’ s handset. If you an swer before the machine answers with pseudo/double- ringing, you can pick up the call at an externa l or extension p h ...

  • Brother MFC-640CW - page 173

    APPENDIX A A - 4 Using a cordless external handset If the base unit of cordl ess telephone is connected (see page A-5) and you typically carry the cordle ss handset elsewhere, it is easi er to answer call s during the Ring Delay. Changin g the remote codes Remote activation l ets you send commands to your machine fr om an extension or exte rnal pho ...

  • Brother MFC-640CW - page 174

    A - 5 APPENDIX A Connec ting an extern al device to your machine Connecting an external telephone You can connect a separate telephone as shown in the diagram below. When you are us ing an extern al or an exte nsion teleph one, the LCD shows Ext. Tel in Use . Extension Telephone Extern al Telephone ...

  • Brother MFC-640CW - page 175

    APPENDIX A A - 6 Connecting an external telephone answering device (TAD) Sequen ce You may choose t o connect an additio nal answeri ng device. However, when y ou have an ext ernal TAD on the same telephone line as the machine, the TAD answers all cal ls and the machine “liste ns” for fax calling (CNG) tones. If it hears them, the machine takes ...

  • Brother MFC-640CW - page 176

    A - 7 APPENDIX A When you ar e using a TAD, the LCD s hows Ext. Tel in Use . Connections The external TAD must be connected as shown above. 1 Set your ext ernal TAD to one or two rings. ( The machine’s Ring Delay s etting does not apply .) 2 Record the outgoing message on your exter nal TAD. 3 Set the TAD to answer calls. 4 Set the Receive Mode t ...

  • Brother MFC-640CW - page 177

    APPENDIX A A - 8 Recording outgoing message (OGM) on an external TAD Timing is importa nt in recording this message. The m essage sets up the ways t o handle bot h manual and a utomatic fax reception. 1 Record 5 seconds of silence at t he beginning of you r message. (This allows your machine time to listen for the fax CNG tones of automatic tr ansm ...

  • Brother MFC-640CW - page 178

    A - 9 APPENDIX A Using extensi on telephones (For U.K. only) It may be t hat your premis es are already wi red with para llel extensi on telephones, or you i ntend to a dd extension telephones to your line, in addition t o your machine. While the simplest arrangement i s straight forward parallel connection, there are some reason s as to why this a ...

  • Brother MFC-640CW - page 179

    APPENDIX A A - 10 These phones are now connecte d as external devices as per page A-5, because they are connect ed to the fax machine via the T-connect or. FAX EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE RECOMMENDED CO ...

  • Brother MFC-640CW - page 180

    A - 11 APPENDIX A Multi-line connections (PBX) Most offices use a centr al telephone system. Whil e it is often relativ ely simple t o connect t he machine t o a key sys tem or a PBX (Private Branch Exchange) , we suggest t hat you con tact the company that instal led your telepho ne system and ask them to connect the machine for you. It is advisab ...

  • Brother MFC-640CW - page 181

    APPENDIX B B - 1 B On-screen programming Your machine is designed to be easy to use with LCD on-sc reen programming using the navig ation keys. User-friendl y programming helps you take full advant age of all the menu selections your machine has t o offer. Since your programming i s done on t he LCD, we have created step-by-st ep on-screen instruct ...

  • Brother MFC-640CW - page 182

    B - 2 APPENDIX B Navigation k eys You can access the menu mode b y pressing Menu/Set . When you ent er the menu, t he LCD scrol ls. Press 1 for General Setu p menu — OR — Press 2 for Fax menu — OR — Press 3 for Copy menu Press 0 for I nitial Setu p You can scroll more quickl y through each menu level by press ing the arrow for the direct io ...

  • Brother MFC-640CW - page 183

    APPENDIX B B - 3 Main Men u Submenu Menu Selec tions Opti ons Descript ions Page 1 . General Setup 1 . Mode Timer — 5 Mins 2 Mins 1 Min 30 Secs 0 Sec Off Sets th e time to return to Fax mode. 2-4 2 . Paper Type — Plain Inkjet Glossy Transp aren cy Sets th e type of paper in the paper tra y. 2-5 3 . Paper Size — Letter Legal A4 A5 10x15cm Sets ...

  • Brother MFC-640CW - page 184

    B - 4 APPENDIX B 2 . Fax 1 . Setup Receive (In Fax m ode only) 1 . Ring Delay Ring Delay 00-04(02) ( 01-04 , Ireland only) Sets th e number of rings before th e machi ne answers in Fax Only, Fax/Tel or TAD m ode. 4-3 Toll Saver On Off Cost saving feature: the machi ne ri ngs 2 times if there are message s and 4 times if there are no message s, so y ...

  • Brother MFC-640CW - page 185

    APPENDIX B B - 5 2 . Fax (Continu ed) 2 . Setup Send (In Fax m ode only) 1 . Contrast Auto Light Dark Chan ges the lightn ess or darkne ss of faxes you send. 3-6 2 . Fax Resolution Standard Fine S.Fine Photo Sets th e default resolution for outgoing faxes. 3-7 3 . Delayed Fax — Set the ti me of day in 24 hour format th at the delayed faxes will b ...

  • Brother MFC-640CW - page 186

    B - 6 APPENDIX B 2 . Fax (Continu ed) 3 . Set Quick-Dial 1 . Speed-Dial — Stores Speed-Dial number s, so you can dial by pre ssing only a few keys (and Start). 5-1 2 . Setup Groups — Sets up a Gr oup number for Broad casting. 5-3 4 . Report Setting 1 . XMIT Report On On+Image Off Off+Image Initial setup for Transmission Verifica tion Repo rt an ...

  • Brother MFC-640CW - page 187

    APPENDIX B B - 7 2 . Fax (Continu ed) 6 . Remaining Jobs — — Checks which jobs are in the me mory and lets you canc el select ed jobs. 3-10 7 . Setup TAD 1 . OGM TAD Message F/T Message Play/ Rec ord or erase the outg oing message . 7-2 2 . ICM Max.Time 180 Sec 120 Sec 60 Sec 30 Sec Selec t the max imum lengt h of inco ming message s. 7-6 3 . I ...

  • Brother MFC-640CW - page 188

    B - 8 APPENDIX B 3 . Copy (Continu ed) 4 . Color Adjust 1 . Red R: - + R: - + R: - + R: - + R: - + Adjusts the amount of Red in co pies. 9-14 2 . Green G: - + G: - + G: - + G: - + G: - + Adjusts the amount of Gree n in cop ies. 3 . Blue B: - + B: - + B: - + B: - + B: - + Adjusts the amount of Blue in copi es. 4 . PhotoC apture 1 . Print Quality — ...

  • Brother MFC-640CW - page 189

    APPENDIX B B - 9 4 . PhotoC apture (Continu ed) 5 . Color Enhance On Off 1 . White Balance - + - + - + - + - + Adjusts th e hue of the white areas. 10-10 2 . Sharpness - + - + - + - + - + Enhan ces the detail of the i mage. 3 . Color Density - + - + - + - + - + Adjusts the tota l amount of colou r in the imag e. 6 . Cropping — On Off Crops the im ...

  • Brother MFC-640CW - page 190

    B - 10 APPENDIX B 5 . LAN 1 . TCP/IP (Wired) 1 . BOOT Method Auto Static RARP BOOTP DHCP You ca n choose th e BOOT me thod that best suits you needs. See Netwo rk User’ s Gui de on t he CD-RO M 2 . IP Address [000-255 ]. [000-255 ]. [000-255 ]. [000-255 ] Enter the IP addr ess. 3 . Subnet Mask [000-255 ]. [000-255 ]. [000-255 ]. [000-255 ] Enter ...

  • Brother MFC-640CW - page 191

    APPENDIX B B - 11 5 . LAN (Continu ed) 2 . TCP/IP (WLAN) 1 . BOOT Method Auto Static RARP BOOTP DHCP You ca n choose th e BOOT me thod that best suits you needs. See Netwo rk User’ s Gui de on t he CD-RO M 2 . IP Address [000-255]. [000-255 ]. [000-255 ]. [000-255 ] Enter the IP a ddress 3 . Subnet Mask [000-255 ]. [000-255 ]. [000-255 ]. [000-25 ...

  • Brother MFC-640CW - page 192

    B - 12 APPENDIX B 5 . LAN (Continu ed) 3 . Setup WLAN 1 . Setup Wizard — You ca n configure your pr int serve r. See Netwo rk User’ s Gui de on t he CD-RO M 2. SecurEa sySetup — You ca n configure the wirele ss network easily. 4 . WLAN Status 1 . Status — You can se e the current wirel ess netw ork st atus . 2 . Signal — You can se e the ...

  • Brother MFC-640CW - page 193

    APPENDIX B B - 13 0 . Initial Setup 1 . Receive Mode — Fax Only Fax/Tel Manual You ca n choose th e recei ve mode that best suits your needs . 4-1 2 . Date/Time — — Puts the d ate and time on the LCD and in headin gs of faxes you s end. 2-1 3 . Station ID — Fax: Name: Progr am your n ame and fax numbe r to appear on e ach page you f ax. 2-2 ...

  • Brother MFC-640CW - page 194

    B - 14 APPENDIX B Entering Text When you are sett ing certain menu se lections, such as t he Station ID, you may need to t ype text int o the machine. Most number keys have three or f our letters pri nted above them. The keys for 0 , # and do not have printed letters because they are used for special charact ers. By pressing the ap propriate number ...

  • Brother MFC-640CW - page 195

    GLOS SARY G - 1 G ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of in coming faxes. Automatic fax transmission Sending a f ax without picki ng up the handset of the machine or pressin g Speaker Phone . Automatic Redial A feature t hat enables your ...

  • Brother MFC-640CW - page 196

    G - 2 GLOSSARY Communication error (or Comm. Error) An error during fax sending or receiving, usually caused by l ine nois e or stat ic. Compatibilit y group The abi lity of one fax unit to communicat e with another. Compat ibility is assured between ITU-T Groups. Contrast Setting t o compensate for dark or li ght documents, by making faxes or copi ...

  • Brother MFC-640CW - page 197

    GLOS SARY G - 3 Fine re solution Resoluti on is 203 x 196 dpi. It is u sed for small print and graphs. Gray scale The shades of gray available for copying and faxing photographs. Group number A combination of Speed-Dial numbers that are stored in a Speed-Dial location f or Broadcasti ng. Help list A pri ntout of the complete Menu table t hat you ca ...

  • Brother MFC-640CW - page 198

    G - 4 GLOSSARY Photo resolution A re solution setting that uses varying shades of gray for the best repr esentation of photogr aphs. Polling The process of a fax machin e calling another fax machine to retriev e waiting fax messages. Pulse A form of r otary diall ing on a telephone li ne. Quick Dial List A listing of names and numbers stored in Spe ...

  • Brother MFC-640CW - page 199

    GLOS SARY G - 5 Sta tio n ID The stored inf ormation t hat appears on the top of faxed pages. It includes the send er’s name and fax number. Super Fin e resolution 392 x 203 dpi. Best for very small pri nt and line art. TAD (telephone answering device) You can connect an exter nal TAD to your machine. Temporary setti ngs You can select ce rtain o ...

  • Brother MFC-640CW - page 200

    S - 1 SPECIFICATIONS S Produc t descri ptio n General Specifications Memory Capacit y 16 MB Automatic Do cument Feeder (ADF) Up to 10 pa ges Paper Tray 100 Sheets (80 g/m 2 ) Printer Type Ink Jet Print Method Pi ezo with 7 4 × 5 nozz les LCD (Liquid Crystal Displa y) 16 char acte rs × 2 li nes , Back light Power Source 2 20 - 240V 5 0/60Hz Power ...

  • Brother MFC-640CW - page 201

    SPECIFICATIONS S - 2 Print media Weigh t 6.1 kg Noise Operati ng: 42.5 to 51 dB* * I t depends on prin ting con ditions Temp erature Operati ng: Best Prin t Quality: 10 - 35°C 20 - 33°C Humidity Op erating: Best Prin t Quality: 20 to 80% (withou t condensation ) 20 to 80% (withou t condensation ) Paper Input Paper Tray ■ Paper type: Plain pap e ...

  • Brother MFC-640CW - page 202

    S - 3 SPECIFICATIONS Copy Colour/Black C olour/Bla ck Document Size ADF Width: 147 mm t o 216 mm ADF Heig ht: 147 mm t o 356 mm Scanner Glass W idth: Max. 2 16 mm Scanner Glass H eight: Max. 2 97 mm Scanning Width 210 mm Copy Sp eed Black Up to 17 pages/minu te (A4 pape r)* Colour Up to 11 pages/minu te (A4 pape r)* * Doe s not include the time it ...

  • Brother MFC-640CW - page 203

    SPECIFICATIONS S - 4 PhotoCapture Ce nter ™ Available Media CompactFlash ® (Type I only) (Microdrive ™ i s not compatibl e) (Compact I/ O card such as Compact LAN card and Co mpact Mo dem card are not su pported.) SmartMe dia ® (3.3V) (Not availa ble for us e with ID) Memor y Stick ® Memor y Stick P ro ™ (Not availa ble for mu sic data wit ...

  • Brother MFC-640CW - page 204

    S - 5 SPECIFICATIONS Fax Compatibili ty ITU-T Gr oup 3 Coding System MH/MR/MMR/JPEG Modem S peed Automati c Fallba ck 14400 b ps Document Size ADF Width: 147 mm to 2 16 mm ADF Heig ht: 147 mm t o 356 mm Scanner Glass W idth: Max. 2 16 mm Scanner Glass H eight: Max. 2 97 mm Scanning Width 208 mm Printing Width 204 mm Gray Scale 256 level s Polling T ...

  • Brother MFC-640CW - page 205

    SPECIFICATIONS S - 6 Scanner Colour/Black C olour/Bla ck TWAIN Compliant Yes (Windows ® 98/98SE/Me/2000 Professional/XP) Mac OS ® 9.1 -9.2 /Mac OS ® X 10.2.4 or greater WIA Complia nt Yes (Win dows ® XP) Colour Depth 36 bit c olour proc essing (Inpu t) 24 bit c olour proc essing (Output) Resolution Up to 1 9200 × 19200 dpi (interp olated) Up t ...

  • Brother MFC-640CW - page 206

    S - 7 SPECIFICATIONS Printer Printer Driver Wind ows ® 98/98SE/M e/2000 Pro fessional and XP driver s upporting Brother Nativ e Compressio n mode an d bi-directio nal capa bility Brother Ink Driver For Ma c OS ® 9.1-9.2/Mac O S ® X 10.2.4 or gre ater Resolution Up to 1200 x 600 0 dots per in ch (dpi)* 1200 x 1200 dots per inch (dpi) 600 x 6 00 d ...

  • Brother MFC-640CW - page 207

    SPECIFICATIONS S - 8 Interfaces USB A Full-Spe ed USB 2.0 cable th at is no long er than 2.0 m. * LAN cable Ethe rnet UTP c able c ate gory 5 or gr eater . Wirele ss LAN Your mac hine support s IEEE 802.11 b/ g wireless commu nication w ith your wi reless LAN using infrastructu re mode or a wi reless Peer-to -Peer connec tion in Ad -Hoc mode. * You ...

  • Brother MFC-640CW - page 208

    S - 9 SPECIFICATIONS Computer requirements ...

  • Brother MFC-640CW - page 209

    SPECIFICATIONS S - 10 Consumable items Ink The machine use s individual Blac k, Yellow, Cyan and Ma genta ink cartridge s that are separate f rom the pr int head a ssembly. Service Li fe of Ink Cartridge Black - Approximatel y 500 pag es at 5% c overage Yellow , Cyan and Magenta - Approximatel y 400 pages at 5% cover age • The above fig ures assu ...

  • Brother MFC-640CW - page 210

    S - 11 SPECIFICATI ONS Network (LAN) LAN You can co nnect you r machin e to a netw ork for Network Printing, Network Scanning, PC Fa x Send and PC-Fax Receive (Windows ® onl y). A lso includ ed is Brother BRAdmin Profess ional Network Manage ment soft ware. Support for Window s ® 98/98SE/M e/2000/XP Mac OS ® 9.1 - 9.2 , Mac OS ® X 10 .2.4 or gr ...

  • Brother MFC-640CW - page 211

    INDEX I - 1 Index A Access codes, storing and dia lling .. ..... ...... ..... .... ....... .. 5- 5 ADF (automati c document feeder) ... ......... ....... ..... 1-6, 3-3 ADF c over ... .... ....... .... ....... 1 3-5 Answering machine (TAD) .... A-6 connecting . ......... ......... .....A-7 Automatic fax re ceive .. ....... .... ....... .... 4 -1 Fa ...

  • Brother MFC-640CW - page 212

    I - 2 INDEX manual ..... ......... ......... ...... 3-1 Speed-Dial . ......... ........... .. 3-2 Dual Acces s ..... .... ....... .... ... 3-8 E ECM (Err or C orrec tion Mo de) . ....... ..... ...... ..... ..... 1 -20 Envelopes ..... ........... ......... 1-13 Equalizati on ....... ......... .... 13-14 Error messages on LCD ..... 13-1 Comm . Err or ...

  • Brother MFC-640CW - page 213

    INDEX I - 3 G Gra y sc ale ..... .... ....... ... S-5 , S- 6 Groups fo r Broadcast ing ..... 5-3 H HELP LCD messages ......... ........B-1 using navigat ion keys ..... B-2 Menu Table ........ ...... B-1, B-3 Hol d ...... ..... ...... ..... ...... ..... .... 5 -8 I Ink ca rtridges checkin g ink volume ..... 13-19 repl acin g ... .... ....... .... .. ...

  • Brother MFC-640CW - page 214

    I - 4 INDEX DPOF prin ting .... ....... .... . 10-8 Memory Stick ® ........ ..... .. 10-1 Multi MediaCard ™ ........ ... 10 -1 paper & si ze ...... ......... .... 10-7 Prin ting im ages .. .... ....... . 10-6 Printing Index ........ ....... .. 10-5 SecureDigital ™ .... ..... ...... 10-1 SmartMedia ® .... ...... ..... .. 10-1 specific atio ...

  • Brother MFC-640CW - page 215

    INDEX I - 5 Shipping the machine ..... 13-20 Speed-Dial changing .. ........ ..... ....... ..... 5-2 dial ling . ..... ...... ..... ...... ..... .. 3- 2 stor ing . ..... ...... ..... ...... ..... .. 5- 1 T TAD (telephon e answering device), exte rnal ........ 4-1, A-6 connecting . ....... ........ A-6, A-7 receive mode .... ........... ..... 4-1 re ...

  • Brother MFC-640CW - page 216

    R - 1 REMOTE RETRIEVAL ACCESS CARD Remote Retrieval Access card If you pl an to r etrieve v oice or f ax messages whi le away from y our machine, carrying the Remote Retrie val Access Card printed below will serve as a conveni ent reminder of the retrieval procedur es. Simply cut out the card and fold it to fit in your wallet or organizer. Keeping ...

  • Brother MFC-640CW - page 217

    R - 2 Check Receiving Status Press 9 7 then for Fax messages , press 1 . Voice messages , press 2 . 1 long beep — Received message 3 short beeps — No messages Change Receive Mode Press 9 8 then for TAD, press 1 . Fax/Tel , press 2 . Fax Only , press 3 . Exit Remote Retrieval Press 9 0 . Using Remote Access Code Dial your fax number from a telep ...

  • Brother MFC-640CW - page 218

    This machine is approv ed for use in the country of purchase only . Local Brother companies or their dealers will only suppor t machines purchased in their own countries. UK/IRE/GEN Visit us on the World Wide Web http://www.brothe r.com ...

Manufacturer Brother Category All in One Printer

Documents that we receive from a manufacturer of a Brother MFC-640CW can be divided into several groups. They are, among others:
- Brother technical drawings
- MFC-640CW manuals
- Brother product data sheets
- information booklets
- or energy labels Brother MFC-640CW
All of them are important, but the most important information from the point of view of use of the device are in the user manual Brother MFC-640CW.

A group of documents referred to as user manuals is also divided into more specific types, such as: Installation manuals Brother MFC-640CW, service manual, brief instructions and user manuals Brother MFC-640CW. Depending on your needs, you should look for the document you need. In our website you can view the most popular manual of the product Brother MFC-640CW.

Similar manuals

A complete manual for the device Brother MFC-640CW, how should it look like?
A manual, also referred to as a user manual, or simply "instructions" is a technical document designed to assist in the use Brother MFC-640CW by users. Manuals are usually written by a technical writer, but in a language understandable to all users of Brother MFC-640CW.

A complete Brother manual, should contain several basic components. Some of them are less important, such as: cover / title page or copyright page. However, the remaining part should provide us with information that is important from the point of view of the user.

1. Preface and tips on how to use the manual Brother MFC-640CW - At the beginning of each manual we should find clues about how to use the guidelines. It should include information about the location of the Contents of the Brother MFC-640CW, FAQ or common problems, i.e. places that are most often searched by users in each manual
2. Contents - index of all tips concerning the Brother MFC-640CW, that we can find in the current document
3. Tips how to use the basic functions of the device Brother MFC-640CW - which should help us in our first steps of using Brother MFC-640CW
4. Troubleshooting - systematic sequence of activities that will help us diagnose and subsequently solve the most important problems with Brother MFC-640CW
5. FAQ - Frequently Asked Questions
6. Contact detailsInformation about where to look for contact to the manufacturer/service of Brother MFC-640CW in a specific country, if it was not possible to solve the problem on our own.

Do you have a question concerning Brother MFC-640CW?

Use the form below

If you did not solve your problem by using a manual Brother MFC-640CW, ask a question using the form below. If a user had a similar problem with Brother MFC-640CW it is likely that he will want to share the way to solve it.

Copy the text from the picture

Captcha
New picture

Comments (0)